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Support Administrative Specialist

2 weeks ago

Los Angeles, California, United States Skadden Full time

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking a Support Administrative Specialist (Document Specialist) to join our Firm in our Los Angeles office. This position provides comprehensive support in all aspects of document preparation, review and processing while ensuring accuracy and adherence to Firm standards. Demonstrates strong technical expertise, attention to detail, and flexibility to manage multiple tasks under tight deadlines while also facilitating workflow and task coordination. Works independently with a high level of initiative, proficiency in legal document applications and exceptional verbal and written communication skills. Assists with tasks across multiple support departments as needed.

The hybrid work schedule is Saturday through Wednesday, with weekend hours from 9:00 a.m. to 5:00 p.m. and Monday through Wednesday 1:00 p.m. to 9:00 p.m., with the ability to work overtime as needed.

  • Handles varied, complex projects and administrative requests with limited supervision, often while under time critical deadlines.
  • Responds to attorney requests for assistance in all aspects of document preparation, review and processing, communicating directly with attorneys and business services professionals.
  • Utilizes document processing software to create, edit, revise, format and print a wide range of document types.
  • Converts documents from one application to another.
  • Organizes and manages electronic files.
  • Creates closing binders that contain hyperlinked indexes and bookmarking PDF's.
  • Proofreads and redlines documents to department standards; reads documents for typos and sense, checks cross references and usage of defined terms, and makes use of specialized utilities in Word to facilitate those tasks.
  • Prints cases, compiles document binders, creates indexes, creates tables of contents and tables of authorities.
  • Monitors and responds to departmental mailbox and phones according to established procedures.
  • Writes clear instructions when delegating or receiving assignments to or from attorneys, paralegals or other business services professionals.
  • Demonstrates knowledge of emergency preparedness and location of emergency resources/supplies, and acts as a lead in emergency situations in the off-hours.
  • Acts as a lead on projects/tasks, sharing details and coordinating support from other departments and supervisors as needed.
  • Provides support and troubleshooting assistance regarding document/application specific issues.
  • Provides support to other support departments as needed.
  • Assists, advises and trains other staff members as needed.
  • Performs standard responsibilities when needed, including printing, scanning, reprographics, quality control, faxing and hand-delivering packages.
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Coordinates work between other offices using internal collaboration and task management platforms.
  • Manages Firm resources responsibly.
  • Complies with and understands Firm operation, policies and procedures.
  • Performs other related duties as assigned.

Qualifications

  • Knowledge of Firm operation, policies and procedures
  • Advanced knowledge of Microsoft Office applications, including Word, Excel, PowerPoint with the ability to learn new software and operating systems
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Demonstrates close attention to detail
  • Ability to handle multiple projects and shifting priorities
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to organize and prioritize work
  • Ability to work well in demanding and fast-paced environment
  • Ability to work well independently as well as effectively within a team
  • Thorough understanding of the structure and functionality of databases
  • Strong organizational skills and ability to prioritize multiple tasks/projects and coordinate workflow
  • Ability to interact with client contacts, attorneys, paralegals, vendors, and other business services professionals
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including weekends.

Education And Experience:

  • High School diploma
  • Five years' experience working on complex documents using the MS Office applications, advanced administrative/executive support and proofreading in a law firm or professional services firm

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us.  We offer generous benefits to help you achieve wellness in all areas of your life. 

  • Competitive salaries and year-end discretionary bonuses.
  • Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  • Generous paid time off.
  • Paid leave options, including parental.
  • In-classroom, remote, and on-demand learning and professional development opportunities.
  • Robust well-being classes and programs.
  • Opportunities to give back and make an impact in local communities.

For further details, please visit: 

Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus.

Salary Details

$80,000-$90,000

EEO Statement

Skadden is an Equal Opportunity Employer.  It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Lara Bell at

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law


In accordance with the Transparency in Coverage Rule,

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Transparency in Coverage

Applicants Have Rights Under California Law

Applicants Have Rights Under California Law

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.