Admissions/Payroll Coordinator

7 days ago

Falls Church, Virginia, United States Goodwin Living Full time $60,000 - $80,000 per year

Celebrated as the #3 Top Workplace in the D.C. region for 2025 by The Washington Post since 2019, Goodwin Living is more than a team - it's a global family of individuals who represent more than 70 countries.

Goodwin Living Is Proud To Be Recognized As a Top Workplace In The Greater Washington, D.C. Region By The Washington Post Every Year Since And Now Nationally By USA Today. Since 2022, We've Also Been Annually Recognized As One Of The Top 100 Employers For Interns By The Top Virginia Employers For Intern Awards. These Honors Are Based Entirely On Feedback From Our Team Members, Gathered Through An Annual Third-party Survey. Here's What They Say Makes Us Stand Out

  • Embracing Diversity: Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice.
  • Growth and Opportunities: We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential.
  • Valuing Our Team Members: By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued.

About The Position
Position is primarily responsible for seeking and coordinating admissions to the Health Care Center, maintaining census targets, developing relationships with Hospital Discharge Planners and verifying insurance as required. Develops and maintains other referral sources including area Nursing Facilities without a SNF, local ALFs, Physician groups, Insurance networks, GL at Home, and Goodwin House Hospice.

Position also provides support services to the Director of Nursing, Nursing staff, and residents of the Health Care Center. Is responsible for coordinating and completing all required documents for admissions to the Health Care Center; processing Nursing staff payroll biweekly and completing data input for resident admissions.

The pay rate for this role is $30/hr-$32/hr dependent on experience

Job Duties
Admissions

  • Coordinates admissions to the Health Care Center and obtains the following information: referrals for potential admissions; complete admission packet to include VIS sheet, medical records from hospital; information not available in the medical record; verifies insurance information; reviews information for required documentation, identifies attending physician for resident; and obtains various departmental approvals as necessary for admission.
  • Serves in public relations role with persons seeking short-term rehabilitation placement or long-term private pay in the Health Care Center; ensures that appropriate information is provided to inquiring persons; explains requirements and benefits to applicants
  • Develops relationships with hospital discharge planners. Performs insurance verification and pharmacy screens for potential applicants as needed for financial approval within an appropriate time frame
  • Responds to admission inquiries within 1 hour of receipt; includes but not limited to working with hospital social workers, families, and prospective residents.
  • Verifies Medicare eligibility of identified potential admission. .
  • Monitors all Goodwin House residents' status while they are hospitalized. Maintains contact with hospital case managers to coordinate the planned discharge.
  • Ensures rooms are prepared on the Health Care Center to meet the standards of Goodwin House and is ready to receive an admission. Coordinates with Facilities Management and Environmental Services and submits work orders as appropriate.
  • GHBC Liaison with Medicare Advantage and all HMO/PPO plans including pre-authorization, benefits verification per episode of care, regular insurance case manager updates (verbal and in writing), resident & family of benefits, and contract management.

Administrative

  • Serves as Payroll Coordinator for H&W including approval of Clinic and HCC payroll.
  • Serves as backup for submission of Payroll Based Journaling quarterly
  • Maintains Plan-of-Care schedule. Updates monthly Plan of Care list with admissions added to Plan of Care.
  • Orders office supplies monthly for HCC and Nursing Administration teams.
  • Disseminates mail to designated team members and residents.
  • Inputs census into resident register weekly and updates in real time. Disseminates the resident register weekly.

Job Qualifications

  • Bachelor's Degree preferred in Health Care field, Social Work, or other related field.
  • Must have knowledge of Medicare and commercial insurances, able to explain to resident/families what is covered by insurance and what costs will be private pay.
  • Must have general knowledge of medical field, diagnoses and what scope of treatment is provided at Goodwin House.
  • Must possess the ability to review the contract for admission with residents and families and answer appropriate questions.

A sampling of our many benefits

Benefits
We've got you covered with incredible benefits, whether you work full-time, part-time, or PRN (as needed). Here's a glimpse of what we offer to Full-Time team members:

  • Paid Time Off
  • Health/Dental/Vision Insurance
  • DailyPay: Work and get paid the same day
  • Tuition Assistance for Career Development
  • Student Loan Repayment Program
  • Financial assistance with U.S. Citizenship application or DACA Renewal
  • Tutoring for ESL, Citizenship Test & GED
  • Staff Emergency Grants
  • Retirement Plan- 401(k)
  • Free Meals, Access to a Fitness Center, Pool, and More

About Goodwin Living
At Goodwin Living, we can all find work with purpose As a nonprofit senior living and healthcare organization based in Alexandria, Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has inspired our team members to vote us into the Washington Post Top Workplace rankings since 2019, and they made us #2 in 2024

Goodwin Living is an Equal Opportunity Employer and an AARP Employer Pledge Signer. We take pride in our inclusive work culture that values diversity and fosters talent. With us, you are more than just a team member; you are part of a community committed to excellence and continuous learning.

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