Finance Associate

Job Summary:

As a key member of Broadfield LLP's finance team, you will help support the financial operations of our growing national firm. We are looking for a financial associate who will focus on collections, client billing and accounts payable, ensuring timely and accurate financial transactions and reporting. The chosen candidate will bring expertise, accuracy, and a proactive mindset. In this role, you will handle complex invoicing for a variety of clients in all our offices, including our new locations in Hong Kong and New York City. You will help ensure compliance, efficiency, and that our billing, collections and accounts payable meets Broadfield's standards as we continue to expand. The ideal candidate will be comfortable working in a dynamic, cross-border environment and coordinating with internal and external stakeholders across time zones.

Key Responsibilities:

Collections & Billing:

• Prepare, review, and process complex client invoices, ensuring full compliance with detailed client guidelines and attorney billing agreements.
• Administer e-billing submissions through multiple third-party platforms (such as CounselLink, Serengeti, Tymetrix), promptly addressing any rejections or billing reductions.
• Collaborate with attorneys, paralegals, and partners firmwide to ensure the accurate and timely capture of billable hours and expenses.
• Respond to client and attorney inquiries regarding billing matters, delivering clear, timely, and professional resolutions.
• Monitor accounts receivable, analyze aging reports, and proactively pursue outstanding payments to optimize Broadfield's cash flow.
• Assist with month-end closing procedures and generate comprehensive billing reports to support financial analysis by firm leadership.
• Manage and execute client invoicing processes, ensuring timely and accurate billing across US and Hong Kong clients
• Monitor aging reports and perform regular follow-ups with clients on outstanding balances
• Collaborate with internal account managers and legal teams to resolve billing disputes or discrepancies
• Track and report on collection KPIs and escalate high-risk accounts as necessary
• Maintain up-to-date billing records and ensure proper documentation of all communication with clients
• Support revenue recognition processes by ensuring invoice data aligns with contractual terms and delivery milestones

Accounts Payable:

• Process vendor invoices accurately and in a timely manner, ensuring adherence to internal controls and approval workflows
• Maintain vendor records and ensure compliance with regional tax regulations (e.g., W-9, 1099 in the US, and IRD requirements in Hong Kong)
• Reconcile vendor statements and respond to inquiries or discrepancies
• Assist in weekly payment runs and ensure appropriate documentation and approvals are in place
• Support month-end close by preparing AP and accrual reports for both regions

Qualifications:

• Bachelor's degree in Finance, Accounting, or a related field
• Minimum 3 years of relevant experience in collections, billing, and/or accounts payable, preferably in a multi-office law firm environment
• Strong understanding of accounting principles and regional finance regulations (US & Hong Kong preferred)
• Experience with financial systems such as Xero, Clio and Elite 3
• Proficiency in Excel (pivot tables, lookups, data validation)
• Excellent organizational and time management skills with attention to detail
• Ability to work independently across time zones, including occasional early morning or evening hours
• Strong interpersonal and communication skills with a client-service mindset
• Comprehensive knowledge of ABA task codes, complex billing arrangements, and industry best practices.
• Exceptional attention to detail and strong time management skills.
• Outstanding communication and problem-solving abilities, with a proven capacity to work collaboratively with internal and external stakeholders.