Onboarding and Training Coordinator

Position Summary

The Onboarding and Training Coordinator plays a key role in supporting the organization's human resources functions, with a strong emphasis on training, compliance, onboarding, and employee engagement. This position ensures that employee records and training histories are accurately maintained, new hires are seamlessly onboarded, compliance with safety and organizational requirements is achieved, and HR initiatives are effectively supported across the company.

Key Responsibilities and essential job functions include, but are not limited to:

Learning & Development

• Serve as System Administrator for the Learning Management System (LMS), maintaining employee training records and schedules.
• Partner with HR Generalist and management to identify, schedule, and develop internal and external training opportunities.
• Collaborate with the Safety Department to ensure timely completion of required safety training.
• Coordinate company-wide anti-harassment & discrimination training.
• Develop and deliver training materials using tools such as PowerPoint, video, and other platforms.
• Track and analyze training metrics to measure effectiveness and recommend improvements; build dashboards (compliance status, completion rates); benchmark against best practices; and use surveys to receive feedback.
• Support employee growth initiatives, including career pathing, aligning training with succession planning, and leadership development.
• Train managers and employees on how to use the LMS tools effectively.

Onboarding & Orientation

• Manage end-to-end onboarding for new hires and rehires, ensuring a smooth, positive experience.
• Oversee pre-employment requirements (background checks, drug testing) and completion of all paperwork and policies.
• Set up ADP profiles, system access, and payroll readiness.
• Coordinate and facilitate orientation sessions, including scheduling, materials, and HR presentations.
• Serve as primary contact for new hires during their first 90 days, offering guidance and support.
• Continuously improve onboarding processes for efficiency and engagement.

Other Duties

• Support HR compliance through recordkeeping, audits, and policy updates.
• Assist with safety and compliance reporting.
• Contribute to employee engagement initiatives (surveys, recognition, wellness).
• Monitor and track company ratings on platforms like Glassdoor, Indeed, and LinkedIn.
• Partner with HR and Marketing on employer branding and recruitment via social media.
• Create HR-related content highlighting company culture and employee success stories.
• Provide day-to-day HR support to employees and managers, responding to inquiries and escalating issues as needed.
• Perform additional duties as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered.
• 1 year of HR experience, ideally in training coordination, onboarding support, or HR operations.
• Familiarity with Learning Management Systems (LMS), ADP, or similar HRIS platforms.
• Knowledge of federal and state employment laws preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent interpersonal and communication skills for partnering with managers, employees, and external vendors.

Skills & Competencies

• Proficiency in Microsoft Office Suite, HRIS, and learning management platforms.
• Ability to maintain confidentiality with sensitive employee information.
• Strong problem-solving, analytical, and follow-up skills.
• Team-oriented mindset with the ability to work independently when required.
• Comfortable presenting to groups.
• Adaptable and proactive in a fast-paced environment.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Ability to travel to Paraco locations as needed.

Schedule: 

• Monday- Friday
• 8:30 AM - 5 PM