Event Coordinator- The Arena at Innovation Mile
6 days ago
It's fun to work in a company where people truly BELIEVE in what they're doing
We're committed to bringing passion and customer focus to the business.
REV Sports Management is looking for a Event Coordinator to join our team The Event Coordinator supports the planning and execution of events at The Arena at Innovation Mile. This role manages event logistics from initial client meetings through final billing, serving as a key liaison between clients, internal departments, and vendors. Responsibilities include coordinating schedules, communicating event requirements, maintaining event files and calendars, and supporting public events. The position requires strong communication, organization, and problem-solving skills, with the ability to work independently in a fast-paced, deadline-driven environment.
ESSENTIAL FUNCTIONS OF THIS POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Manage all pre-event and onsite communication to ensure seamless event execution.
Establish staff schedules, task assignments as well as equipment allocation to ensure conformance with departmental objectives and goals.
Collaborate with internal teams and clients to define event goals, objectives and specific implementation plans.
Maintain event calendars and databases to support long-term planning and operational efficiency.
Build strong, professional relationships that support clear, consistent, and courteous communication with clients and partner organizations.
Cultivates strong client relationships, updates guest history to enhance service and repeat business, and partners with the REV Entertainment Sales Department to generate new revenue.
Serves as a liaison and client representative to provide planning, implementation, and delivery of all assigned events at The Arena at Innovation Mile.
Creates and follows through on events from initial client meetings, preparation of client estimates, and rental agreements through final billing. Oversees third-party vendors to ensure quality product and events for clients.
Coordinates event schedules with contracted security/staffing companies, provides guidance, and supervision during events and follows up after all events to ensure proper billing.
Communicates all event requirements (staffing, set-up, etc.) to appropriate departments.
Creates and maintains event files; creates and distributes Event Memos for all events.
Conducts facility tours for prospective clients; assists with general tours as needed.
Provides general event support for ticketed public events as needed.
Other duties as assigned.
PREFERRED QUALIFICATIONS:
Bachelor's degree preferred.
1 - 2 of experience in events or a related field.
Strong proficiency in Microsoft Office, event management platforms, and CRM software.
Exceptional verbal and written communication skills.
Proven ability to problem-solve and work independently in a fast-paced, multitasking environment with multiple deadlines.
Strong time management, leadership, and decision-making abilities.
Excellent organizational, planning, and project management skills.
Experience with concerts or live event production preferred.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us
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