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Coordinator Sales

3 weeks ago

Washington, Washington, D.C., United States Sage Hospitality Full time $21 - $23
Why us?

Sage Hospitality is set to hire an accomplished team member at Homewood Suites by HiltonWashington DC Capitol- Navy Yard. We are seeking a teammate to contribute to the property bybeing influential, driven, and ultimately committed to the continued growth and success of the hoteland community

Nestled in the heart of DC's fastest emerging neighborhood along the Anacostia River, HomewoodSuites by Hilton Washington DC Capitol Navy Yard is the premier choice for your getaway. Our all-suite Washington Navy Yard hotel is just footsteps away from the Washington National's ballparkand is proud to be an official partner and passionate supporter of the Nationals. With many newrestaurants, stores, outdoor concerts, and a vibrant waterfront along the Anacostia River, guests willfind it's easy to 'Be At Home' during their stay. Featuring a modern glass façade and contemporarydécor, our hotel celebrates the energy of the Navy Yard neighborhood with floor-to-ceiling windowsand Washington Nationals memorabilia along with all the other amenities of the HomewoodSuites. Unique to our property we have modern rooftop terrace equipped with gas grills, a pop-upbar, and panoramic views of Washington DC, including historic attractions such as the U.S. Capitoland the Washington Monument.

Feel at home at the Homewood Suites Washington DC Capitol- Navy Yard

Job Overview

Assist sales managers in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications and sales. Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns.

Responsibilities
  • Answer sales office phones when sales staff not available. Respond to all sales inquiries accurately, timely and in a professional manner.
  • Type correspondence, reports and necessary forms i.e. contracts, as well as prepare proposals or other letters as directed.
  • Coordination of all group and wedding business as contracted by the sales manager/DOS. Contact and provide appropriate follow-up on all signed/contracted business within five (5) working days. Determine and coordinate all needs of the customer.
  • Responsible for effectively communicating with the various departments to ensure that the meeting and related functions are executed to exceed the client's expectations.
  • Account Service and Management: Maintains well documented, accurate, organized and up-to-date file management in order to serve client and employer in the most expedient, organized and knowledgeable manner.
  • Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
  • Work with sales personnel to achieve required sales team goals.
  • Have current knowledge of hotel rates, strategies, discounts and promotions.
  • Assist with completing any required sales reports.
  • Develop and effective communication and information system with the hotel team to disseminate details of upcoming group, meeting events and special events in the primary marketing area.
  • Assist hotel with implementing hotel specific selling strategies.
  • Promptly, the same day or by 10am the next business day, follows-up on all customers' needs and inquires in an efficient and expedient manner.
  • Represents themselves and the hotel with the highest level of integrity and professionalism, a service focused approach and a caring, sincere attitude at all times.
  • Exhibits a positive and involved team attitude to all hotel departments and maintains open communication with all co-workers for the best overall performance of the hotel.
  • Display a neat, clean and business-like appearance at all times.
  • Creates monthly social hour calendar with the Director of Sales.
  • Assists the Sales department with monthly luncheons, client events, etc.
  • Conduct walk-in tours
  • Create gift bags for guest traces, VIP's, Hug's, etc. Keep supplies stocked and on hand.
  • Work with EBC on all group turnover and proper execution of the groups.
Qualifications

Education/Formal Training

High school diploma or vocational secretarial.

Experience

Previous sales, hospitality, and secretarial experience preferred.

Knowledge/Skills

  • Advanced knowledge/use of Microsoft Word applications: Word, Excel, Publisher and PowerPoint.
  • Alphabetizing, grammar and punctuation skills.
  • Standard business letter formats.
  • Strong editing skills.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent communication skills necessary to communicate clearly with customers and other departments by phone or in person.
  • Able to read contracts and letters.
  • Able to use computers.
  • Excellent attention to detail and multi-tasking skills.
  • Bending/kneeling - repeated bending and kneeling required while filing
  • Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs.

Environment

General office and hotel environment

Benefits
  • 2 Medical plans to choose from, available on the first day of the month coinciding with or following the hire date.
  • Dental, & vision insurance
  • Health savings and flexible spending accounts
  • Basic Life and AD&D insurance
  • Company-paid short-term disability
  • Paid time off for vacation, sick time, and holidays
  • Employee assistance program
  • Tuition Reimbursement
  • Great discounts on Hotels, Restaurants, and much more.
  • Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral
SalaryUSD $ USD $23.00 /Hr.