Invoicing Specialist

6 hours ago

Brunswick, Maine, United States Hermann Forwarding Full time

Hermann Services Inc., headquartered in Monmouth Junction, NJ offers trucking transportation, brokerage, warehouse, and packaging services throughout the United States, specializing in the Northeast and Gulf Coast/Texas Regions. Our offices and facilities are located in New Jersey, Texas, Delaware, and Maryland. Launched in 1927 when Fred J. Hermann purchased his first truck, the Hermann name has since stood for integrity, value, service, and logistics expertise. 

Invoicing Specialist

 About the Role:

The Entry Level Invoicing Specialist plays a crucial role in the logistics, transportation and warehousing industry by ensuring accurate and timely billing processes. This position is responsible for managing invoices, verifying billing information, and resolving discrepancies to maintain financial integrity. The specialist will collaborate with various departments to gather necessary data and ensure that all transactions are recorded correctly. By maintaining organized records and adhering to company policies, the specialist contributes to the overall efficiency of the billing department. Ultimately, this role supports the financial health of the organization and enhances customer satisfaction through accurate billing practices.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Basic understanding of accounting principles.
  • Proficiency in Microsoft Office Suite, particularly Excel.

Preferred Qualifications:

  • Experience in a billing or accounting role, even if through internships or part-time positions.
  • Familiarity with billing software or ERP systems.
  • Associate's degree in accounting, finance, or a related field.

Responsibilities:

  • Prepare and issue invoices to clients based on services rendered and contractual agreements.
  • Review and verify billing information for accuracy, including rates, quantities, and payment terms.
  • Communicate with clients and internal teams to resolve any billing discrepancies or inquiries.
  • Maintain organized records of all billing transactions and ensure compliance with company policies.
  • Assist in the preparation of financial reports related to billing and revenue.

Skills:

  • Attention to detail to ensure accuracy in invoicing and protect company revenue.
  • Strong communication skills for liaising with clients and internal teams, and resolving issues promptly.
  • Proficiency in Excel and other software tools for daily data management and report generation.
  • Organizational skills to maintain accurate records and ensure compliance with billing procedures.
  • Basic understanding of accounting principles to interpret financial data and support the billing process.

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