Administrative Officer at Maroun Semaan Faculty of Engineering and Architecture

7 days ago

Lebanon, New Hampshire, United States AUB CAREERS Full time $30,000 - $60,000 per year

Job Title: Administrative Officer

Department: Maroun Semaan Faculty of Engineering and Architecture

Division: Dean's Office

Section: 

Grade: 12

Basic Functions: Provides administrative and operational support to the Dean and faculty members in the Faculty. The activities are varied and highly visible requiring a comprehensive, thorough understanding of the priorities and responsibilities of the Dean and

faculty. Takes minutes during administrative committee meeting and other meetings as

requested by the Dean. Prepares and edits correspondence, reports and presentations. Plans and organizes Faculty meetings events and coordinates all associated logistical aspects.

Duties Performed:

  • Assists the Executive Assistant to the Dean in carrying out various secretarial and clerical duties in the Dean's Office, includes answering telephone calls, typing and printing, maintaining the Dean
  • and Associate Deans schedules and appointments dispatching and distributing outgoing and incoming mail.
  • Collects information needed by the Dean's Office for Conferences, meetings and projects.
  • Prepares a variety of correspondence, reports, memoranda, special projects, technical papers, committee minutes, letters, forms and related materials for various academic activities as requested to be presented to the Dean for approval.
  • Maintains and updates Dean's Office brochures, newsletter and bulletin board. Coordinates for printing materials and reports.
  • Maintains an updated automated filing system and accurate Dean's Office records and archives.
  • Handles and processes orders for purchase of supplies and equipment for the Dean's Office. Uses i-procurement system for placing on-line orders as requested.
  • Acts as a substitute to the administrative officers and/or Executive Assistants of MSFEA departments during their leaves and vacations to ensure the normal on-going operations of the administrative units.
  • Coordinates / manages official travel arrangements and reservations for the Dean and other members of the Dean team on Faculty
  • related trips.
  • Plans and organizes Faculty events/meetings/gatherings and coordinates all associated logistical aspects.
  • Coordinates and facilitates the onboarding process for new faculty.
  • Performs other related duties as requested.

Work Contacts:

Regular contacts with Dean, Associate Deans, Managers and work associates. Frequent contacts with faculty members, students, visitors and various offices of the University such as Office of Development and Communications Office for coordination purposes.

Independence of Operation:

Reports to the Executive Assistant to the Dean and to the Dean.

Works according to established procedures and specialized administrative standards.

Supervisory Responsibility:

None.

Physical Effort:

Minimal.

Work Conditions:

 Clean and pleasant

Minimum Requirements:

  • Bachelor's Degree in any discipline or an equivalent combination of education and experience.
  • 3-5 years of related work experience, preferably in an academic environment.
  • Demonstrated experience in handling matters of a confidential and sensitive nature.
  • Fluent English and Arabic.
  • Strong computer skills with an excellent knowledge of MS Word, Excel, Email and the Internet, faculty and student information system.
  • Familiarity with Banner and I-Procurement is a plus.

  • Geotechnical Project Engineer

    2 weeks ago

    Lebanon, New Hampshire, United States Universal Engineering Sciences Full time $80,000 - $120,000 per year

    Who We AreAt UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative...

  • Program Coordinator at the Office of the Provost

    6 days ago

    Lebanon, New Hampshire, United States AUB CAREERS Full time

    Job Title: Program CoordinatorDepartment: Office of the ProvostDivision: The Mastercard Foundation Scholars ProgramGrade: 12Basic Functions: The Program Coordinator serves as the main contact for Scholars, monitoring academic progress, graduation plans, and applications while ensuring timely support and interventions. The role includes supporting Scholars...

  • Public Works Administration

    5 days ago

    Lebanon, New Hampshire, United States City of Lebanon Full time

    Thank you for your interest in employment with the City of Lebanon. Applicants must use their own personal email address when applying. If you are using someone else's email address, your application will be rejected. A completed application is required for your application to be considered and reviewed by the hiring manager. Do not leave blanks and do not...

  • Junior HR Officer

    1 week ago

    Lebanon, New Hampshire, United States Client of hirelebanese Full time $20,000 - $60,000 per year

    Key Responsibilities:Monitor and record employee attendance, leaves, and absences to ensure accurate payroll processing.Assist in the preparation of monthly payroll and maintain up-to-date employee records.Support the implementation and administration of compensation and benefits policies.Handle employees requests regarding attendance, payslips, and related...

  • JavaScript Software Engineer

    7 days ago

    Lebanon, New Hampshire, United States TomTom Full time $60,000 - $120,000 per year

    We are seeking a Software Engineer II to join our team and contribute to the development of our map data editing tools. This position focuses primarily on frontend development, building intuitive, high-performance interfaces that support complex geospatial data workflows. We value engineers with a strong sense of curiosity - people who enjoy digging into...

  • Construction Manager

    2 days ago

    Lebanon, New Hampshire, United States Client of hirelebanese Full time

    We are currently seeking a Construction Manager to join our team.Key ResponsibilitiesOversee the day-to-day execution of construction projects on siteDevelop and monitor project schedules, work plans, and manpower allocationCoordinate and supervise subcontractors, site engineers, foremen, and labor teamsEnsure all work complies with approved drawings,...

  • Medical Director, Family Medicine Faculty APRN-

    1 week ago

    Lebanon, New Hampshire, United States Dartmouth-Hitchcock Health Full time $200,000 - $350,000 per year

    OverviewFamily Medicine Faculty APRN- Medical DirectorHeater Road Clinic - Lebanon, NH Dartmouth Health's Department of Community and Family Medicine is seeking a board certified Family Medicine physician or Advanced Practice Registered Nurse for the role of Medical Director of Primary Care at our Heater Road practice in Lebanon, NH. This practice is a...

  • Administration Manager

    2 weeks ago

    Lebanon, New Hampshire, United States Jobfinders Full time $40,000 - $120,000 per year

    Responsibilities:Plan and coordinate administrative procedures and systems and devise ways to streamline processesEnsure the smooth and adequate flow of information within the company to facilitate other business operationsDevelop and implement administrative policies and procedures to ensure the smooth operation of the officeMonitor and manage the inventory...

  • Maintenance Supervisor Mechanical Engineer

    3 hours ago

    Lebanon, New Hampshire, United States Client of Hire Lebanese Full time

    A leading company in Choueifat is seeking a Mechanical Engineer with a minimum of 10 years experience in diesel generators maintenance.The ideal candidate will oversee maintenance operations, manage service teams, and ensure high equipment performance and reliability. Strong administrative and leadership skills are essential to coordinate schedules, reports,...

  • Quality & HR Officer

    7 days ago

    Lebanon, New Hampshire, United States Client of Hire Lebanese Full time

    DUTIES:Administer the full recruitment cycle: job posting, screening, interviews, and onboarding.Maintain and update employee records and HR databases.Support payroll preparation and ensure accuracy of attendance and leave records.Assist in implementing HR policies and procedures.Support performance management processes and employee appraisals.Archive all...