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Invoicing Specialist

2 weeks ago

Flower Mound, Texas, United States Salas O'Brien Full time $38,000 - $52,000 per year

Haag, a Salas O'Brien company, a leader in forensic engineering and consulting since 1924, is seeking a part-time Invoicing Specialist. This is a part-time position working 20-30 hrs. per week, offering a flexible and hybrid schedule after 90 days. This role can report to the Sugarland or Flower Mound office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Significant Job Responsibilities

  • Daily operations shall include but are not limited to the following:
  • Invoices assignments and provides any additional documentation for clients with special invoicing systems.
  • Assists and makes recommendations and edits on timesheets submittals to ensure compliance with contract requirements.
  • Pulls and submits timeline reports to appropriate parties.
  • Works with internal staff to provide appropriate documentation, monitors work in progress, provides reports, and follows up with Project Managers as necessary for accurate invoicing.
  • Reviews contracts for accurate billing specifications, instructions, and requirements.
  • Processes special billing invoices and coordinates with Project Managers to finalize for submission.
  • Meets deadlines and oversees timely completion of all billing activities, month-end close, and month-end reporting.
  • Files appeals and submits supporting information when invoices are rejected or supporting documentation is needed.
  • Supports the Accounts Receivables team to collect on aged accounts.
  • Responds to inquiries from staff regarding billing questions.
  • Coordinates traditional and electronic billing processes, including assisting in the establishment and revising of procedures.
  • Interacts with internal departments and staff to ensure timely and accurate billing.
  • Communicates with clients regarding outstanding debts and deadlines.
  • Assist accounting department in resolving billing and/or processing issues.
  • Makes recommendations relevant to changes which will improve the accuracy and/or efficiency of existing invoicing and ERP processes.
  • Sets-up projects in both Haag and client systems.
  • Assists with other organizational and administrative duties related to all business units, as needed.
  • Completes special projects and assignments, as required.
  • Coordinator Support duties:
  • Cross-trains on other business unit administrative duties to provide backup support as needed.
  • Duties can include but are not limited to assisting with job openings, timesheets and expense report support, scheduling and monitoring of files and assignments, and support of experts.

This position is subject to cross-train for additional knowledge, skills, and abilities (KSAs).

Occasional travel to Client offices and/or other Haag offices may be required.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Attendance is a main function of this job. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

  • High school diploma or equivalent required
  • Some college preferred, accounting background highly desired
  • Experience with invoicing, preferably in the engineering, insurance, or construction industries
  • Knowledge of SalesForce, T360, Alacrity, Legal X preferred
  • Experience with other billing systems is a plus

Knowledge, Skills And Abilities

  • Adequate proficiency on Microsoft Office, Excel and Adobe Acrobat and computer skills.
  • Outstanding Administrative support techniques and principles.
  • Ability to process high volume data with accuracy, strong attention to detail.
  • Ability to handle multiple projects simultaneously.
  • Experience with progressive billing is required.
  • Expertise on presenting invoices to the client, submitting reports, and building rapport.
  • Knowledge of general accounting principles, regulatory standards, and compliance requirements.
  • Ability to anticipate and solve practical problems and to resourcefully solve issues.
  • Strong critical thinking skills and willingness to go above and beyond to get the job done.
  • Maintains enthusiasm and a sense of urgency towards work.
  • Accepts and adjusts to changes in work priorities willingly and efficiently.
  • Excellent communication and organizational skills for a team-based environment and customer service approach.
  • Builds and maintains positive and cooperative working relationships.
  • Strong verbal and written communication skills required, including grammar and proof-reading skills.
  • Required to possess and maintain a valid driver's license.

CERTIFICATES, LICENSES, REGISTRATIONS
None required at this time.

PHYSICAL DEMANDS/ WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. May require walking primarily on a level surface periodically throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up to 25 pounds for files, collateral, or promotional material on occasion. The primary environment will include ambient room temperatures, lighting, and traditional office equipment as found in a typical office environment. Occasional overnight travel may be required.

Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.

This is a part-time position working 20-30 hrs. per week, offering a flexible and hybrid schedule after 90 days. This role can report to the Sugarland or Flower Mound office. The hourly rate range is $23 - $25/hr.
Established in 1924, Haag Engineering Co. is employee-owned and offers competitive benefits, which include a 401(k) plan with employer matching component; major medical, dental, and vision health coverage; company-provided life insurance with AD&D coverage; health savings account with employer contribution component; voluntary disability coverages; and generous paid time off. Our collaborative environment supports career advancement through professional training and development.

Haag Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.