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Executive Assistant

2 weeks ago

Houston, Texas, United States University of Houston Full time
Executive Assistant

  • 495258

  • Full-Time

  • Closing on: Dec 3 2025

  • Enrollment Management

Department: Enrollment Management Salary: $52,981 - $58,281

Description:

Job Summary

The Executive Assistant provides administrative and operational support to an Executive Office. The Executive Assistant provides advanced support on highly confidential and sensitive matters, and performs a wide range of administrative duties.

Duties
  • Provides administrative support to the Vice President for Student Success and Student Life
  • Answers and responds to phone calls in a polite and professional manner
  • Screens incoming correspondence and determines appropriate actions to take
  • Maintains comprehensive, organized, and accurate records
  • Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals
  • Generates weekly and monthly giving reports
  • Writes and edits emails, drafts memos, prepares preliminary drafts of communications and presentations to include proofreading
  • Manages the VP's calendar, including making appointments and prioritizing the most sensitive matters, organizing meetings, scheduling appointments, and sending appointment reminders
  • Plans, coordinates, and executes the Vice President's Office meetings and special events (i.e., space reservation, catering orders, technology set-up)
  • Assists with major university-wide events
Marginal Duties
  • Performs all other duties as assigned
Supervisory Responsibilities

Direct Reports:

  • Supervises student workers

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Supervises the work of student and/or temporary employees
Qualifications

Required Education:

  • Bachelor's degree

Required Experience:

  • Minimum of three (3) years of related job experience

License/Certification:

  • Must maintain a valid, current driver's license
Preferred Qualifications
  • Experience working in higher education
Knowledge, Skills and Abilities

Knowledge:

  • Comprehensive knowledge of general office administrative tasks and procedures

Skills:

  • Strong analytical and problem-solving skills
  • Excellent interpersonal skills
  • Excellent communication skills, verbal and written

Abilities:

  • Ability to work with confidential or sensitive information
  • Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is usually performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements
  • May occasionally be required to work in inclement weather conditions
  • Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
  • Must be able to move up to 10lbs

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.