Assistant Project Manager

1 week ago

Troy, Michigan, United States Unified Business Technologies Full time $60,000 - $90,000 per year
:

We are seeking a motivated Project Management Assistant who is eager to learn, grow, and support ongoing project initiatives. This role is ideal for someone with a strong sense of initiative and a collaborative mindset.

What We're Looking For:

The ideal candidate is proactive, adaptable, and ready to support project coordination, documentation, and stakeholder communication. This role offers an opportunity to gain hands-on experience in project management within a mission-focused environment.

Responsibilities

  • Assist in managing the full program lifecycle from contract award through closeout, helping track deliverables, deadlines, and task order status across multiple federal contracts.
  • Support communication and coordination with Contracting Officers (COs), CORs, subcontractors, and internal project teams, preparing meeting notes, reports, and briefing materials.
  • Help maintain program schedules, budget trackers, risk logs, and performance dashboards in accordance with contract requirements and internal project management procedures.
  • Monitor and organize documentation related to FAR/DFARS compliance, cybersecurity mandates, safety guidelines, and quality control requirements.
  • Coordinate with internal departments such as engineering, operations, procurement, and finance to collect updates and assist in ensuring timely execution of project tasks.
  • Assist in preparing and submitting progress reports, invoices, RFIs, safety plans, QC plans, and contract modification packages.
  • Track subcontractor performance, follow up on required documentation, and support change order processing.
  • Help organize and support program reviews, audits, and performance evaluations such as CPARS reporting and CDRL submissions.
  • Conduct basic research and compile information to support business development efforts, including tracking contract recompetes and upcoming opportunities.

Requirements:

  • Prior U.S. Navy experience strongly preferred
  • Active security clearance required
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
  • Excellent interpersonal and communication skills, with the ability to work effectively across teams
  • Willingness to travel occasionally (2–3 times annually for short durations)

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