Office Manager/Medical Receptionist

33 minutes ago

Englewood, New Jersey, United States Garden Springs Wellness Center Full time

Overview

We are seeking a highly organized and detail-oriented Office Manager/Medical Receptionist to join our organization. The Office Manager / Medical Receptionist serves as the first point of contact for clients and visitors at Garden Springs Wellness. This role is responsible for creating a welcoming, professional, and confidential environment while ensuring the smooth day-to-day administrative operations of the outpatient mental health practice. The ideal candidate is organized, detail-oriented, and experienced in healthcare administrative support, with a strong understanding of confidentiality and patient-centered care.

Responsibilities

Front Desk & Client Services

  • Greet clients, families, and visitors in a warm, respectful, and professional manner
  • Answer incoming calls, assist in scheduling appointments, and manage staff calendars
  • Verify client demographics, insurance information, and consent forms
  • Collect copays and process payments as required
  • Maintain client confidentiality in accordance with HIPAA regulations

Administrative & Office Management

  • Maintain organized client records and documentation within the electronic health record (EHR) system
  • Coordinate intake paperwork and onboarding for new clients
  • Monitor office supplies and submit purchase requests as needed
  • Support providers with administrative needs, including correspondence and documentation
  • Ensure the front office operates efficiently and professionally at all times

Compliance & Professional Standards

  • Maintain strict adherence to HIPAA, confidentiality, and organizational policies
  • Support compliance with state regulations and accreditation standards as applicable
  • Uphold Garden Springs Wellness' standards of professionalism, ethics, and client-centered care

Qualifications

  • High school diploma or equivalent
  • Experience in outpatient mental health or substance use treatment settings
  • Strong organizational and multitasking skills
  • Excellent verbal and written communication skills
  • Proficiency with computers, scheduling software, and EHR systems
  • Ability to handle sensitive information with discretion and professionalism

This role is integral to delivering high-quality patient care through efficient administrative support. We value dedicated professionals committed to excellence in healthcare administration.

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Application Question(s):

  • Do you have experience in a medical office?
  • Do you have experience in behavioral health?

Work Location: In person

  • Medical Receptionist

    5 hours ago

    Englewood, New Jersey, United States Progressive Spine and Orthopaedics Full time

    Job Title: Medical Receptionist – Orthopedic PracticeLocation: Englewood, NJSchedule: Full-Time | Monday – Friday | 8:00 AM – 5:00 PM (TEMP TO PERM)MUST BE BILINGUAL IN ENGLISH AND SPANISH.Are you a personable and professional front desk specialist seeking growth in a dynamic medical environment? Our expanding orthopedic practice is looking for a...

  • Medical Receptionist

    54 minutes ago

    Englewood, New Jersey, United States Progressive Spine & Orthopaedics Full time

    Job Title: Medical Receptionist – Orthopedic PracticeLocation: Englewood, NJSchedule: Full-Time | Monday – Friday | 8:00 AM – 5:00 PM (TEMP TO PERM)Are you a personable and professional front desk specialist seeking growth in a dynamic medical environment? Our expanding orthopedic practice is looking for a dedicated Medical Receptionist to become the...

  • Medical Receptionist

    3 hours ago

    Englewood, New Jersey, United States Progressive Spine & Orthopaedics Full time

    Job Title: Medical Receptionist Orthopedic PracticeLocation: Englewood, NJSchedule: Full-Time | Monday Friday | 8:00 AM 5:00 PM (TEMP TO PERM)*MUST BE BILINGUAL IN ENGLISH AND SPANISH.Are you a personable and professional front desk specialist seeking growth in a dynamic medical environment? Our expanding orthopedic practice is looking for a dedicated...

  • Medical Receptionist FT Dept. of Surgery

    4 hours ago

    Englewood, New Jersey, United States Englewood Health Full time

    Job DescriptionMedical Receptionist FT Dept. of SurgeryReq Id: 64565Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team...

  • Medical Receptionist FT Dept. of Surgery

    2 hours ago

    Englewood, New Jersey, United States Englewood Hospital Full time

    _Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team member can bring their skills, creative ideas, positive approaches,...

  • Medical Office Receptionist PT Variable

    5 hours ago

    Englewood, New Jersey, United States Englewood Health Full time

    Job DescriptionMedical Office Receptionist PT VariableReq Id: 64633Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team...

  • Medical Receptionist

    3 hours ago

    Englewood, New Jersey, United States Englewood Health Full time

    Job DescriptionMedical Receptionist - Bergen Medical AllianceReq Id: 64448Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every...

  • Medical Receptionist

    4 hours ago

    Englewood, New Jersey, United States Englewood Health Full time

    Job DescriptionMedical Receptionist - NephrologyReq Id: 64583Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team member...

  • Medical Receptionist FT Englewood

    4 hours ago

    Englewood, New Jersey, United States Englewood Health Full time

    Job DescriptionMedical Receptionist FT EnglewoodReq Id: 64637Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team member...

  • Vascular Surgery Medical Receptionist

    2 hours ago

    Englewood, New Jersey, United States Englewood Health Full time

    Job DescriptionVascular Surgery Medical ReceptionistReq Id: 64577Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team...