staff assistant

Requisition No:

Agency: Agency for Persons with Disabilities

Working Title: STAFF ASSISTANT

 Pay Plan: Career Service

Position Number:

Salary:  $1, $1,470.62 Biweekly 

Posting Closing Date: 11/04/2025 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

POSITION: STAFF ASSISTANT

POSITION'S LOCATION: Tacachale – Gainesville, FL

POSITION NUMBER:

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled with this advertisement for a period of up to six months.

This posting may close prior to closing date.

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: 

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances available at state rates
• State of Florida retirement package
• Generous vacation and sick leave
• 10 paid holidays a year
• Career advancement opportunities
• Tuition waiver for state college/university courses
• Training opportunities
• For additional benefit information available to State of Florida employees, go to

The Agency for Persons with Disabilities (APD) works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and support for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency.

Join APD's TACACHALE and be part of the team that MAKES A DIFFERENCE – NOT JUST A LIVING, impacting the lives of developmentally disabled adults

SALARY RANGE

$34, $38, $1, $1,470.62 Biweekly

The hiring salary may exceed the maximum posted salary.

SPECIFIC DUTIES AND RESPONSIBILITIES

The person in this position works for the office of the Tacachale Integrated Programs & Services (TIPS) Operations & Management Consultant II.

Manages the office, including but not limited to answering incoming calls, distributing daily mail, using equipment such as a copier and laminating machine, ordering office supplies, and loaning out small equipment such as iPads and cameras.

Provides administrative assistance, including but not limited to preparing memos and correspondence, preparing meeting minutes, tracking staff annual physicals, training and in-services, preparing a weekly short hour report, scheduling interviews, preparing hiring packets and maintaining vehicle logs.

Assists at center wide and department resident activities and events. Prepares and maintains monthly calendar of resident activities and events. Serves on Planning Committee, assisting in the coordination of major annual resident events such as the Tree Lighting and Rock the Block. Enter resident attendance at activities and events data into our tracking system . Assists with the preparation of activity and event flyers and materials.

Coordinates TIPS accounting functions including but not limited to maintaining and reconciling spreadsheets of the TIPS Department's Trust Account expenditures, reporting budget needs to Operations & Management Consultant II. Oversee shopping forms and cash for the TIPS Department and reconciles funds daily at the Tacachale Accounting Office and secures funds in a safe. Prepare requisitions in MyFloridaMarketPlace (MFMP) for expense items.

Performs other related duties as required.

POSITION REQUIREMENTS

• Must be willing to perform essential services before, during, and after an emergency.
• Must have a high school diploma.
• Must be proficient in using office equipment.

PREFERRED REQUIREMENTS:

• One (1) year experience working in an office setting, providing administrative assistance.

This position may be required to perform essential services before, during, and after an emergency per APD OP

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

• Computer software, i.e. Microsoft Word, Excel, SharePoint, PowerPoint, Outlook, and internet.
• Filing systems.
• Typing memorandums and various systems.
• Developing and implementing tracking systems.

Ability to:

• Maintain efficient and organized filing and tracking systems.
• Type efficiently.
• Interact with all customers in a professional manner.
• Work as part of a team.

ADDITIONAL INFORMATION

PROFILE COMPLETION

Applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Responses to Qualifying Questions must be verifiable in the Candidate Profile, and "see resume" will not be considered an acceptable response.

Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile.

All applicants should complete the online application process.  If assistance is needed to apply for this position, please call the people first service center at

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

RETIREE NOTICE

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

DIRECT DEPOSIT PROGRAM

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S , Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

SPECIAL REQUIREMENTS

You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

DRUG FREE WORKPLACE

THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE.  ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING IN ACCORDANCE WITH SECTION , F.S., DRUG-FREE WORKPLACE ACT.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.