Administrative Clerk- Records Division

2 weeks ago

Rockford, Illinois, United States Winnebago County Sheriff's Office Full time $17,685 - $20,800 per year

WINNEBAGO COUNTY JOB DESCRIPTION

B ARGAINING UNIT: A JOB NUMBER: LAST REVISION DATE:

FLSA: NE 627A, 628N April 1, 2008

JOB TITLE: ADMINISTRATIVE CLERK

SUMMARY OF RESPONSIBILITIES:

Under general supervision, performs a variety of secretarial duties and administrative tasks, makes regular decisions such as interpreting department processes, answering questions from the general public or prioritizing work assignments and performs related duties as required.

JOB RESPONSIBILITIES:

  1. Operates a computer to view, enter, revise, process, print and distribute departmental information; creates and produces a variety of written materials such as forms, correspondence, manuals, contracts, agreements, articles, lists, invoices, reports, records, schedules and other documents of similar complexity independently or from general instruction.

  2. Develops and maintains computerized and hard copy filing systems, documents, spreadsheets, databases or files to enter information and generate reports.

  3. Composes/customizes/revises departmental communication materials; assembles and disseminates function related materials and documents as required; search records to locate materials as needed; reviews materials for accuracy, completeness and/or procedural compliance.

  4. Receive and screen callers and visitors and directs them to the appropriate party.

  5. Interpret County policy on routine administrative matters and explains procedures to others.
  6. Acts as a problem identification/resource, answering questions, providing guidance and following up with departmental customers in resolving problems.
  7. Processes secretarial transactions involving multiple steps and the application of complex and varied guidelines; approves exceptions within assigned scope of authority.

  8. General office/secretarial duties such as monitoring/ordering departmental office supplies; collating and assembling documents; accepting and delivering departmental correspondence; photocopying/faxing correspondence; attend meetings and take/distribute meeting minutes.

  9. Performs other duties as required or assigned.

  10. Performs all duties in accordance with County policies and procedures.
  11. Regular attendance is required, works overtime as needed/scheduled.

EDUCATION and EXPERIENCE:

High School diploma or GED equivalent, four years previous clerical experience; or equivalent combination of education and experience.

Previous experience with database systems is preferred.

KNOWLEDGE:

Knowledge of all related computer applications (Microsoft Office Suite).

Knowledge of current business office methods, practices, machines and equipment.

SKILLS:

Excellent communication and public relations abilities.

Establish and maintain satisfactory working relationships with staff, residents, families, and the general public.

Well organized, accurate, and attentive to details.

Ability to type 40 words per minute accurately.

PHYSICAL REQUIREMENTS:

Refer to Physical Essential Functions Form.

APPLYING

We cannot accept applications just through indeed. To officially apply for the job, please click on the link below and search for "Administrative Clerk/Records," and click apply.

Job Type: Full-time

Pay: $17.07 per hour

Benefits:

  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

Education:

  • High school or equivalent (Required)

Work Location: In person

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