Research Program Coordinator

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Job category:

Academic Staff

Employment type:

Regular

Job profile:

Research Program Coordinator

Job summary:

The Research Program Coordinator works under the supervision of the REACH (Real-world Evidence to Advance Community Health) Team Lead to conduct recruitment, biospecimen collection, and management of participants for research studies at the School of Medicine and Public Health. The Research Program Coordinator supports multiple study components, including protocol and survey development, managing IRB and biosafety submissions, and ensuring compliance with institutional, state and federal regulations. The Research Program Coordinator works with the Biobank Operations Manager to procure biospecimens from research participants, as well as assist with biospecimen storage and shipments. This position will also work with the School of Medicine and Public Health Communications team to develop and distribute internal communications, press releases, and participant engagement materials. The ideal candidate will be highly organized and detail-oriented, have a strong sense of urgency, able to identify any issues (should they arise) and convey them to the leadership while simultaneously proposing effective solutions. The candidate is expected to work independently with minimum supervision, collaborate effectively amongst a team, and adapt quickly to changing priorities and program directions. The position will also require travel across the state with occasional overnight stays.

Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The primary work location is the Medical Sciences Center.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Key job responsibilities:

• Plans, develops, and implements processes and protocols to support research aims

• Develops policies, procedures, and institutional agreements on behalf of the program

• Assists preparing and managing IRB submissions and Service Agreements

• Conduct phlebotomy and assists biobank manager in storing and transporting biospecimens

• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

• Coordinates the daily activities and contracts related to one or more research program(s)

• Monitors program budget(s) and approves unit expenditures

• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives

Department:

School of Medicine and Public Health, Office of Informatics and Information Technology, REACH

This position is within the School of Medicine and Public Health's Office of Informatics and Information Technology (IIT). IIT is a multidisciplinary team of data scientists, engineers, developers, and IT support staff. We offer a variety of Informatics and IT services to departments and research staff within the School of Medicine and Public Health and beyond to support the conduct of high-quality clinical and translational research.

• Informatics: We provide innovative solutions and training for a broad spectrum of clinical and translational research utilizing real-world data to facilitate rapid translation of research findings into clinical practice, with an emphasis on precision medicine, healthcare delivery, and population health.
• Technology Solutions: We provide technology solutions to the School of Medicine and Public Health including cybersecurity, educational technology, and IT support.

Compensation:

The starting salary for the position is $75,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Required qualifications:

• At least five years' experience in a clinical research coordinator or regulatory affairs and participant engagement specialist role working in areas outlined in the duties
• At least five years' experience in a research project management support role
• At least five years' experience in developing, testing, and administering surveys (paper, online, in-person), including using online applications (e.g., REDCap or Qualtrics)
• At least two years' experience in human subjects biospecimen collection and biobank support role

Preferred qualifications:

• Proven understanding of data security and Biosafety requirements
• Experience in collecting, storing, and shipping biospecimens

Education:

Bachelor's degree preferred

How to apply:

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact information:

Cody Roekle

Relay Access (WTRS): See RELAY_SERVICE for further information.

Institutional statement on diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec

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