Office Manager

2 weeks ago

Warwick, Rhode Island, United States Ocean State Aviation Full time $52,000 per year

Ocean State Aviation Services is seeking a detail-oriented and proactive Office Manager / Administrative Assistant to support our Director of Operations and help drive the efficiency of our daily operations. This pivotal role is ideal for someone who thrives in a fast-paced aviation services environment, values structure and clear communication, and brings a solutions-focused mindset to every task. We're looking for a team player who brings not only strong organizational skills but also a positive, can-do attitude that contributes to a collaborative and growth-oriented workplace.

Responsibilities:

  • Provide direct administrative support to the Director of Operations, including scheduling, correspondence, and document preparation
  • Manage office operations, supplies, and vendor coordination
  • Assist with regulatory documentation, audit preparation, and compliance tracking
  • Maintain organized filing systems for contracts, training records, and operational materials
  • Support onboarding and training logistics for new hires
  • Liaise with internal teams and external partners to ensure timely communication and follow-through
  • Prepare reports, memos, and presentations as needed

Qualifications:

  • Proven experience in office management or administrative support (aviation or transportation industry preferred)
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication
  • Proficiency in Microsoft Office and cloud-based file systems (e.g., OneDrive, SharePoint)
  • Ability to handle sensitive information with discretion
  • Self-starter with a collaborative mindset

What We Offer:

  • A dynamic work environment within a respected aviation services company
  • Opportunities for growth and professional development
  • Competitive compensation based on experience
  • A team that values integrity, reliability, and long-term partnerships

Job Type: Part-time

Pay: $ $25.00 per hour

Expected hours: No less than 20 per week

Work Location: In person

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