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Finance Administrative Assistant

2 weeks ago

Bismarck, North Dakota, United States Eide Ford Lincoln Full time


Finance Administrative Assistant

Eide Ford Lincoln – Bismarck, ND
Full-Time | On-Site | 

About the Role

Eide Ford Lincoln is looking for a Finance Administrative Assistant to support our finance team with the processing, tracking, and completion of all deal-related paperwork. This behind-the-scenes position plays a key role in keeping the finance office accurate, organized, and compliant.

You'll handle communication with banks, DMV offices, and third-party vendors while ensuring all documentation is completed correctly and on time. This position is ideal for someone who is detail-oriented, dependable, and enjoys working in a structured environment.

What You'll Do

  • Process deal paperwork and verify accuracy before submission to accounting

  • Communicate with DMV offices to resolve title, registration, or plate issues

  • Work directly with finance vendors and lenders to obtain missing documents or corrections

  • Track titles, trade payoffs, and funding documents to ensure completion

  • Assist with posting chargebacks, cancellations, and other administrative adjustments

  • Maintain organized digital and physical records for all finance deals

  • Support the Finance Administrator and Finance Managers with daily reporting and document control

  • Ensure compliance with dealership and state regulations for document handling and record retention

  • Perform other clerical or administrative tasks as assigned

What We're Looking For

  • Strong attention to detail and accuracy

  • Excellent organizational and follow-through skills

  • Professional communication abilities, both verbal and written

  • Comfortable speaking with DMV representatives, lenders, and vendors

  • Proficient with Microsoft Office; CDK and VinSolutions experience preferred

  • Previous administrative or dealership office experience a plus

  • Self-motivated, dependable, and able to work independently or in a team

Why You'll Love Working Here

  • Competitive pay plan with consistent full-time hours

  • Opportunity for long-term growth within the Eide Automotive Group

  • Supportive, team-oriented environment focused on doing things the right way

  • Monday–Friday schedule with occasional Saturday support if needed

  • A professional, stable workplace where your accuracy makes a real impact

About Eide Ford Lincoln

Eide Ford Lincoln is part of the Eide Automotive Group — a locally owned and operated organization built on honesty, teamwork, and customer satisfaction. We take pride in providing a respectful workplace and a team you can count on.

If you're detail-driven, organized, and ready to play an essential role in a busy finance office, we'd love to meet you.

Apply Today

Join one of North Dakota's most respected automotive teams.
Click Apply Now to start your application.