Property Assistant on stable Office

4 days ago

Fremont, California, United States RealREPP Full time $50,000 - $75,000 per year

RealREPP LLC, a full service recruiting firm is currently teaming with a well-known, growing and stable owner/developer to assist them in recruiting for a Property Assistant in undefined, undefined. This Property Assistant with directly report to the Regional Manager and assist on a large 4 MSF portfolio of industrial assets throughout the Bay area.

The ideal candidate must be a team player, warm, friendly and have excellent customer service and accounting/financial skills. We are targeting someone who has a desire to grow within commercial property management and has strong customer service experience. Ideally having 6month + of experience within the commercial real estate industry would be helpful. The Assistant will be the first person to assist the management team and tenants with any questions, assist on work orders and handle light accounting (AP/AR/ invoice coding etc).

This role offers a great base salary + target bonus, EXCELLENT benefits including HMO/PPO Medical, dental and vision, 401K with a 5% match, excellent PTO vacation/sick package with a floating holiday and 1/2 day Fridays year round
Responsibilities

  • Assist with the management of multiple industrial properties.
  • Process Accounts Payable for the office properties.
  • Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PM Web program.
  • Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
  • Assist with maintaining audit files, maintain tenant lease files, order and receive supplies.
  • Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
  • Assist with accounts receivables for tenants and update delinquency notes.
  • Prepare rent adjustments and tenant charge-backs, print and email rent statements.
  • Manage service requests.
  • Follow up on all service orders to ensure high tenant satisfaction.
  • Manage new vendor set up process.
  • Provide support to multiple Property Managers.
  • Provide office administrative support.
  • Help coordinate tenant events.

Requirements

  • High school diploma required.
  • Four year degree is preferred.
  • 1-2 years of real estate experience in Property Management and/or Real Estate required.
  • Must have pleasant, clear voice and good command of the English language.
  • Must have the ability to multi-task and handle interruptions calmly and politely.
  • Proficient with MS Office Suite, including Word, Excel and Outlook
  • Experience with MRI and/or Avid a plus.
  • Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.

If you are interested in applying for the role, please submit your resume via our website at or email your resume directly to for consideration.

  • We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*

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