Sr Administrative Assistant

2 weeks ago

Baton Rouge, Louisiana, United States W. R. Grace & Co. Full time $40,000 - $80,000 per year

Job Description

The Grace Baton Rouge Plant encompasses R&D and manufacturing capabilities. A dedicated team of engineers, chemists, researchers, and technologists perform fundamental research and product development in laboratories, pilot plant, scale-up, as well as full-scale manufacturing which runs 24/7/365.

The Senior Administrative Assistant provides senior level administrative support for a diverse and highly effective team at the Grace Baton Rouge Plant

This role reports to the Plant Manager. The Baton Rouge Plant is a 24/7 365 day manufacturing facility.

Responsibilities

  • Provide HR support on I9s, onboarding / orientation, interview packets, personnel folders, career fairs, and other employee related events.
  • Process and submit hourly biweekly payroll and involved in Kronos.
  • Provide support for purchasing related activities with good receipts and invoice consolidation in Ariba and SAP.
  • Manage Purchasing Card expense reports and Travel & Expense reports.
  • Lead employee committees, other onsite events, plus volunteer events outside plant.
  • Manage absences and vacation calendar and assists site leadership team.
  • Coordinate plant visits and visitors including meeting room and lunch arrangement.
  • Provide plant wide announcements and communications.

Required Qualifications

  • High School diploma
  • Experience with Microsoft Office.
  • Experience planning, prioritizing and organizing a diverse workload in a fast-paced environment.
  • Experience working with confidential information.

Physical Requirements and Environment

  • Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders.
  • Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection.
  • Ability to follow safety protocols at plant

Preferred Qualifications

  • Associate or Bachelor's degree.
  • Experience using Ariba and SAP procurement module.
  • Experience using Kronos

#LI-CA1

Benefits

  • Benefits
  • Medical, Dental, Vision Insurance
  • Life Insurance and Disability
  • Grace Wellness Program
  • Flexible Workplace
  • Retirement Plans
  • 401(k) Company Match
  • Paid Vacation and Holidays
  • Parental Leave
  • Tuition Reimbursement
  • Company Donation Match Program
  • U.S. Employee Benefits Summary )

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

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