Project Accounting Manager

Job Description: Manager, Project Accounting

At Exo, integrity isn't just a value it's the foundation of the work we do to keep our nation's infrastructure reliable and safe. From field assessments to innovative restoration solutions, we combine precision, integrity, and purpose in everything we do. Our team helps ensure power stays on, schools stay open, businesses thrive, and communities stay safe. You'll work with a respected team of experts solving meaningful challenges that protect communities and ensure the integrity of infrastructure.

Position Overview: The Manager of Project Accounting will work closely with a team of project accountants to manage financial functions, including project accounting, accounts payable/receivable, bank reconciliations and audits. Our ideal candidate uses strong analytical skills to create detailed financial reports and forecasts. To succeed in this role, you should also have a problem-solving attitude and be able to manage a team. Ultimately, you should be able to ensure our financial management is accurate and effective.

• Oversee Daily Accounting Operations
• Direct and review all daily accounting activities related to project accounting, accounts payable/receivable, the general ledger, bank reconciliations, expense coding, and revenue recognition.
• Ensure timely and accurate entry of financial transactions in accordance with company standards and GAAP.
• Troubleshoot discrepancies and implement corrective actions as needed.
• Lead Compliance, Audit, and Tax Activities
• Coordinate and prepare documentation for internal compliance checks, external financial reviews, and state/federal tax audits.
• Serve as the primary point of contact for auditors, providing clear explanations and ensuring timely resolution of findings.
• Maintain audit-ready financial files and internal controls that reduce risk and ensure transparency.
• Develop and Manage Budgets & Forecasting
• Help provide inputs to FP&A and S&OP team (as requested) to aid build-out of comprehensive budget reports, cost projections, and revenue forecasts for the year and for projects.
• Provide explanations for any budget-to-actual variances and present insights to leadership, including recommendations to improve financial performance.
• Work closely with FP&A, S&OP, project managers and operations leaders to ensure alignment between financial planning and project deliverables.
• Manage Month-End and Year-End Close Processes
• Oversee the full cycle closing process, including journal entries, accruals, reconciliations, and financial reporting.
• Verify accuracy of project cost allocations, work-in-progress (WIP) schedules, and revenue recognition.
• Ensure all deadlines are met and reporting packages are finalized with a high degree of accuracy.
• Monitor Departmental and Team Performance
• Track daily workflow and productivity within the accounting team to ensure service levels, accuracy, and timeliness.
• Provide coaching, feedback, and training to team members to support continuous improvement.
• Identify workload bottlenecks and implement process enhancements or reassignments when needed.
• Maintain and Organize Financial Data
• Oversee the structuring, storage, and maintenance of project financial records, ensuring data is accurate, complete, and easily retrievable.
• Implement standardized procedures for data management and document retention.
• Utilize accounting software and reporting tools to convert raw data into actionable insights for stakeholders.
• Track Financial Performance and Objectives
• Monitor progress toward financial goals, KPIs, and departmental objectives, including cash flow, profitability, aging summaries, and invoice turnaround times.
• Provide routine performance updates to senior leadership and recommend corrective actions when targets are at risk.
• Support development of dashboards or reporting systems to highlight real-time financial performance.
• Establish and Maintain Accounting Policies & Procedures
• Develop, refine, and enforce accounting procedures, internal controls, and workflow guidelines that support accuracy, compliance, and operational efficiency.
• Ensure all financial practices align with company strategy, project requirements, and regulatory standards.
• Train staff on policy changes and ensure consistent application across the department.
• Ensure Regulatory and Legal Compliance
• Stay current on changes in accounting regulations, industry standards, and tax laws affecting the business.
• Ensure all financial reporting, tax filings, and accounting operations remain compliant with GAAP, state and federal regulations, and corporate policy.
• Conduct internal reviews to proactively identify and mitigate compliance risks.

Qualifications and Requirements:

• Proven work experience as a supervisory position in accounting
• 3-5 years' Experience with Net Suite ERP. Specifically in Project Accounting
• Strong computer skills, MS Excel in particular (managing spreadsheets, creating charts and using advanced formulas), also Power BI proficiency
• Solid knowledge of bookkeeping and accounting principles, laws, and regulations
• Excellent analytical skills to manage large amounts of data
• Attention to detail and accuracy
• Team management skills
• Ability to prioritize work
• BS degree in Accounting or Finance
• Accounting certification (e.g. CMA or CPA) is a plus

Mental Requirements:

• Strong leadership and team-building skills, leading cross-functional teams and mentoring team members to achieve project objectives.
• Adaptability and flexibility to thrive in a dynamic and fast-paced environment, with the ability to prioritize and manage multiple initiatives simultaneously.
• Strategic thinking and vision to develop and implement innovative solutions that drive business value and maintain a competitive edge in the market.
• Continuous learning mindset, staying abreast of industry trends, emerging technologies, and best practices to recommend and implement cutting-edge solutions.
• Skill in managing relationships with internal and external stakeholders.

Physical Requirements:

• Able to work a desk job requiring long hours of sitting and working on a computer.
• Occasional walking around the office, attending meetings, and visiting different departments.
• Proficient in using a computer, including typing, using a mouse, and other peripherals.
• Ability to read and analyze documents, computer screens, and technical diagrams.
• Effective listening skills for communication during interviews, meetings, both in-person and virtual.
• Potential travel to different locations for meetings, conferences, or site visits, which might involve driving or flying.

FLSA Status: Exempt

Pay Range: $115-130,000

Reports To: Controller

Note: The above job description is a general overview of the responsibilities and requirements typically associated with the role of a Manager, Project Accounting. The specific duties and requirements may vary depending on organizational requirements and industry standards.

Benefits:

Exo offers a comprehensive benefits package including:

• Medical
• Dental
• Vision
• Health Savings Account/Flexible Spending Accounts
• Life and Accidental Death & Dismemberment
• Short Term and Long-Term Disability
• Accident, Hospital Indemnity and Critical Illness
• 401k with company match
• PTO
• 10 paid holidays

Exo is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.