Administrative Assistant

7 days ago

Verona, New Jersey, United States D'Angelo Insurance Agency Full time $30,000 - $60,000 per year

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and detail-oriented professional, you will be the backbone of our administrative functions, ensuring seamless communication and organization across departments. Your proactive approach and excellent multitasking skills will contribute to a positive and productive work environment.

Responsibilities

  • Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
  • Handle multi-line phone systems, screening calls, taking messages, and transferring inquiries efficiently
  • Maintain accurate data entry, filing systems, and document proofreading to ensure information integrity
  • Support office management tasks including calendar management, scheduling appointments, and coordinating meetings
  • Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to prepare reports, presentations, and correspondence
  • Perform clerical duties such as photocopying, scanning, mailing, and organizing files for easy retrieval
  • Provide exceptional customer support by addressing inquiries promptly and maintaining positive communication with clients and team members

Skills

  • Strong proficiency in computer literacy including Microsoft Office and Google Workspace applications
  • Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
  • Demonstrated experience with office management, data entry, filing, and proofreading
  • Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer service or support roles such as dental or medical receptionist experience
  • Bilingual abilities are highly valued for communicating with diverse clients and team members
  • Knowledge of QuickBooks for bookkeeping purposes is a plus
  • Personal assistant or administrative experience that includes calendar management, time management skills, and handling confidential information effectively

Join us in a role that is essential to our success We are committed to fostering a vibrant workplace where your organizational talents shine. Whether you're experienced in office administration or looking to grow your career in a supportive environment, this position offers meaningful responsibilities that make a real difference every day.

Pay: $ $25.00 per hour

Expected hours: 40 per week

Benefits:

  • Paid time off

Work Location: In person

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