Payroll Manager

2 days ago

Warrendale, Pennsylvania, United States Systems Int Ltd Full time

About the Role

We're seeking a highly organized and detail-oriented Office & Accounting Manager to oversee internal business operations across finance, HR, legal, and administrative functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and can manage multiple priorities with accuracy and confidentiality.

Key Responsibilities

Payroll & People Operations

  • Manage payroll systems and ensure timely, accurate processing.
  • Reconcile timesheets and coordinate onboarding/offboarding.
  • Administer employee benefits including medical insurance and 401(k) plans.
  • Oversee general office operations and coordinate with international teams.

Finance & Administration

  • Handle billing, invoicing, and expense tracking.
  • Manage P&L reporting, credit card oversight, and QuickBooks entries.
  • Maintain business insurance, licenses, and compliance documentation.
  • Support audits and ensure financial regulation compliance.

Legal & Contract Oversight

  • Coordinate with legal counsel on company matters.
  • Draft and maintain contracts, service agreements, and templates.
  • Assist with RFPs, bids, and contractual documentation.

Systems & IT Coordination

  • Manage access controls, device registry, and digital organization.
  • Provide support for enterprise tools and coordinate website maintenance.

What Success Looks Like

  • Timely and accurate payroll and financial reporting.
  • Smooth onboarding/offboarding and benefits administration.
  • Effective handling of operational deadlines and compliance.
  • Clear reporting for leadership and executive teams.
  • Gradual assumption of responsibilities with increasing autonomy.

Qualifications

  • Prior experience in accounting is required.
  • Experience in HR, office management, and operations preferred.
  • Strong understanding of payroll, benefits, and compliance.
  • Familiarity with contract management and RFP processes.
  • Proficiency in MS Office and comfort with AI tools for workflow efficiency.

Why This Role Matters

This role is critical to ensuring smooth day-to-day operations, enabling the broader team to focus on growth and client success. Your work will directly impact the efficiency, reliability, and scalability of the organization.

Equal Opportunity Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job Type: Full-time

Pay: $55, $70,000.00 per year

Work Location: In person

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