Executive Assistant

2 weeks ago

Northbrook, Illinois, United States Pure Power Generators Full time $38,400 - $48,000 per year

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role is crucial in ensuring the smooth operation of our office and supporting various projects and events.

Duties

  • Manage executive calendars, scheduling meetings, and coordinating appointments efficiently.
  • Provide executive administrative support, including typing correspondence, proofreading documents, and preparing reports.
  • Coordinate event planning for company functions, meetings, and conferences.
  • Assist with project coordination by tracking progress, deadlines, and deliverables.
  • Handle bookkeeping tasks using QuickBooks and maintain accurate financial records.
  • Perform data entry and clerical duties to ensure organized filing systems and documentation.
  • Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism.
  • Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and management.
  • Conduct transcription of meetings and prepare minutes as needed.
  • Maintain office management tasks such as ordering supplies and ensuring a clean work environment.
  • Provide excellent customer service by addressing inquiries promptly and effectively.

Requirements

  • Proven experience as an Executive Assistant or in other administrative roles with a strong background in office management.
  • Proficiency in Microsoft Outlook Calendar for scheduling purposes and familiarity with DocuSign for document management.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
  • Excellent phone etiquette and interpersonal skills for effective communication with clients and team members.
  • Experience in event planning, project coordination, bookkeeping, data entry, filing, and clerical tasks is highly desirable.
  • Computer literacy with a solid understanding of various software applications including QuickBooks, Microsoft Office Suite, Google Workspace, and transcription tools.
  • Ability to maintain confidentiality while handling sensitive information. We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity as an Executive Assistant.

Job Type: Part-time

Pay: $ $23.00 per hour

Expected hours: 20 – 30 per week

Benefits:

  • Flexible schedule
  • Paid time off

Work Location: In person

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