Compliance Coordinator

PRIMARY PURPOSE:

To serve the immediate health and psychosocial needs of clients by providing information and advice, the Compliance Coordinator supports the Compliance and Risk Department by coordinating administrative and operational functions that ensure FoundCare's adherence to regulatory and accreditation standards. This position assists with audits, reporting, training coordination, policy management, and compliance tracking activities. The role requires strong attention to detail, organization, and confidentiality, serving as a key link between compliance leadership and department operations to maintain readiness for internal and external reviews.

ESSENTIAL JOB FUNCTIONS:

Systems & Reporting

• Maintain and update compliance rosters, exclusion checks, and regulatory tracking logs for employees, vendors, and trainees.
• Compile monthly compliance reports and prepare documentation required for audits, reviews, and risk assessments (e.g., FTCA, OSV).
• Monitor status of corrective actions and follow-up deliverables related to internal audits or site visits.

Training & Education

• Coordinate assignment and completion tracking for required compliance training and policies across departments.
• Coordinate and document educational sessions, compliance walkthroughs, and onboarding presentations, assisting departments in planning and launching trainings through the compliance platform as needed.
• Support staff-education by sharing updates on relevant regulatory changes and compliance findings when directed.

Policy & Documentation Management

• Upload, organize, and maintain policies and procedures with version control and accuracy.
• Support policy lifecycle management by maintaining version control, ensuring accessibility, and coordinating timely updates to departmental SOPs, checklists, and compliance reference materials.
• Track policy review dates, coordinate reminders with department leads, and document approvals or revisions in the compliance system.

Audit & Monitoring Support

• Coordinate and provide administrative assistance for internal audits and monitoring activities across departments (e.g., clinical, operational, HR, and finance).
• Collect, organize, and verify documentation required for audit and compliance reviews.
• Maintain audit logs and trackers to monitor findings, follow-up items, and completion status.
• Support preparation of summary reports, audit packets, and submission materials for internal or external reviewers.
• Participate in recordkeeping efforts to ensure readiness for compliance reviews such as FTCA, OSV, or internal monitoring activities.

Cross-Departmental & Project Support

• Coordinate logistics and documentation for compliance projects or interdepartmental initiatives.
• Participate in special projects, internal reviews, and data collection efforts as assigned.
• Perform other duties as needed to support cross-departmental collaboration, operational efficiency, and compliance readiness throughout the organization. 

Requirements

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Strong verbal and written communication skills, including the ability to communicate effectively in the English language, with or without the use of auxiliary aids or services.
• Excellent organizational and analytical skills, with attention to detail.
• Strong interpersonal skills.
• Ability to interact and work with diverse populations.
• Ability to maintain confidentiality and discretion.
• Ability to manage multiple tasks with competing deadlines.
• Ability to review, understand and apply concepts presented in training programs, conferences, and/or professional literature. 
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Working knowledge of healthcare compliance standards (CMS, HRSA, HIPAA, OIG) preferred.

PHYSICAL REQUIREMENTS:

• Ability to endure short, intermittent, and/or long periods of sitting and/or standing in the performance of job duties. 
• Accomplish job duties using various types of equipment/supplies, e.g. pens, pencils, calculators, computer keyboard, telephone, etc.
• Ability to lift and carry objects weighing 25 pounds or less. 
• Ability to travel to other FoundCare locations and perform job duties.
• Ability to travel to other locations to attend meetings, workshops, and seminars, plus travel to other FoundCare departments and FoundCare conference rooms.

MINIMUM QUALIFICATIONS:

• High school diploma, or GED equivalent, required.
• Associate or Bachelor's degree preferred.
• Minimum of two (2) years of administrative or compliance experience in a healthcare setting preferred.
• Familiarity with audit processes or regulatory reporting preferred.