executive office assistant

Applications will be Accepted From: All Persons Interested

Division/ Section: Hobby Airport (Air Operations Area)

Workdays & Hours: Monday - Friday 8:00 am – 5:00 pm*, Occasional Weekend/Holidays (*Subject to change)

PURPOSE OF DIVISION

This division is responsible for ensuring safety, customer satisfaction, required maintenance, while encompassing a wide range of responsibilities from overseeing daily activities. This division is responsible for the functionality and safety of the Air Operations Area (AOA) by maintaining compliance with FAA regulations to ensure the airport retains its operating certificate. This division ensures that all required maintenance is performed timely to ensure compliance with all federal regulations and requirements.

PURPOSE OF THE POSITION

The Executive Office Assistant provides administrative support to the General Manager (GM) of Operations (OPS) and Maintenance (MX), by handling response, data processing, and all other assigned activities. This position oversees and performs a range of diverse administrative activities, serving as a central point of liaison with other departments and external constituencies. The Executive Office Assistant creates original and final copy documents from drafts. This position will assist in developing the departmental budget, monitoring budgetary and other business affairs, and performing bookkeeping functions.

The responsibilities of this position include, but are not limited to:

The Executive Office Assistant will provide direct administrative and operational support for the General Manager (GM) of Operations (OPS) and Maintenance (MX). They will be responsible for the following duties:

• Provide direct administrative support and act as a liaison on behalf of the General Manager, OPS and MX
• Drafts correspondence, reports and other documents
• Answers rollover calls, takes messages and responds to questions as needed
• Maintains the calendar for the GM, OPS & MX
• Prepares documents necessary for GM, OPS & MX meetings

• Facilitates the office supply orders for the divisions

• Maintains a filing system for departmental budget information, reports, receipts, and correspondence

• Develop and maintain relationships with both external and internal audiences, including employees and other vital stakeholders
• Oversee special projects as assigned by the GM, OPS &MX

Year-One Objectives & Milestones:

• Develop an organizational file management system that connects all business units reporting to the GM, OPS & MX
• Develop a communications schedule for OPS & MX events, shift briefings, projects, etc.
• Successfully establish a filing and reporting system for GM, OPS & MX

WORKING CONDITIONS

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.

EDUCATIONAL REQUIREMENTS:

Requires a high school diploma or a GED.

Certification:

May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors.

EXPERIENCE REQUIREMENTS:

Three years of clerical or administrative support experience are required.

PREFERENCES:

• Familiarity with the Houston Airport System structure, employees, and basic operations
• Effective communication, both orally and in writing
• Strong interpersonal skills
• Experience handling multiple priorities simultaneously
• Knowledge of Workforce Innovation & Development's purpose and goals
• High level of proficiency in Microsoft Office

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION

NO - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE 15

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:

To view your detailed application status, please log-in to your online profile by visiting: or call If you need login assistance or technical support call If you need special services or accommodations, call TTY

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit:

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Employer

City of Houston

Address

901 Bagby St

Houston, Texas, 77002

Website