Accounts Receivable Accountant

Reports To: Controller

Location: Seattle; In Office

Job Type: Hourly; Non-Exempt

Schedule: Full-Time (40 hrs/wk)

Job Description

Columbia Fire is seeking a detail-oriented, organized, and proactive AR/AP Accountant to manage daily customer invoicing, collections, vendor invoices, & daily cash receipts. This role is responsible for ensuring the accuracy and timeliness of accounts receivable and accounts payable transactions while supporting a clean and compliant financial workflow within Acumatica (ACU). The ideal candidate thrives in a fast-paced environment, demonstrates excellent communication with both customers and vendors, and takes ownership of their job responsibilities and is proactive.

Why You'll Love Working Here

At Columbia Fire, we protect lives and property every single day. Our work literally keeps people safe—and that's something to be proud of.

We're a growing, down-to-earth team that values initiative, trust, and teamwork. You'll have a voice here, your work will be noticed, and you'll be surrounded by people who genuinely care about doing things the right way.

If you're organized, motivated, and want to be part of a stable, essential industry that never slows down—this is your kind of place.

About the Role

We're looking for an Accounts Receivable Accountant who's confident in construction billing and loves the satisfaction of seeing cash flow stay healthy.

This role is focused mainly on accounts receivable—billing, compliance paperwork, lien waivers, and collections. Accounts payable may be added down the road, but right now, your main mission is keeping customer invoicing clean, timely, and accurate.

You'll work directly with Project Managers and our Controller to make sure all AIA contract billings are correct, payments are coming in, and everything ties out neatly at month-end.

What You'll Do

Accounts Receivable (Primary Focus)

• Generate, review, and send daily, weekly, and monthly customer invoices based on project billing schedules and statements of values.
• Collaborate with Project Managers and Estimators to ensure billing aligns with project milestones, values, and deadlines.
• Complete all required compliance documentation for customer invoices.
• Track retainage receivables and handle timely release per contract terms or project completion.
• Maintain the AR Aging Ledger accurately and reconcile to the balance sheet at month-end.
• Lead weekly collections efforts:
• • Send payment reminders and follow up on outstanding balances.
• Log all communications in Acumatica (ACU) and the working collections spreadsheet.
• Work with Project Managers to resolve billing disputes and verify compliance paperwork.
• Stay proactive on accounts aged 90+ days and escalate unresolved items.
• Partner with the Controller to meet AR aging and DSO goals.
• (Preferred, not required) Support WIP analysis—assessing actual % complete vs. billed % and identifying over/underbillings.
• Manage lien waivers, certificates of insurance (COIs), and customer billing requirements.

Accounts Payable (Future or As Needed)

• Enter vendor invoices into Acumatica with correct documentation and approval workflow.
• Process weekly check runs and electronic payments.
• Maintain vendor files and ensure timely payments to prevent service interruptions.
• Review the AP Aging Report monthly for coding accuracy and balance sheet tie-out.
• Work with the Purchaser to match POs, packing slips, and invoices.
• Review vendor terms and pricing for cost management.
• Reconcile company credit cards monthly.
• Complete vendor setup applications as needed.

What You Bring

• 2–5 years of accounting experience with at least 2 years of construction billing (AIA billing experience required).
• Bachelor's degree in Accounting or a related field preferred.
• Familiarity with lien waivers, COIs, collections, and progress billings.
• ERP experience required (Acumatica a plus); proficiency in Microsoft Office and QuickBooks.
• Excellent organization, time management, and attention to detail.
• Able to handle changing priorities and deadlines with professionalism.
• Comfortable in a collaborative, fast-paced environment.
• A self-starter who takes initiative, follows through, and communicates clearly.
• Experience in a small to mid-size company preferred.

Compensation & Benefits

• $25-40/hr (based on prior experience and credentials)
• Health, Dental, Vision, and Life Insurance
• Health Savings Account
• 401(k) Plan with up to 3.5% Employer Match
• Paid Time Off (PTO) + Paid Holidays
• Paid Community Service Hours
• Company-Paid Life Insurance

Our Core Values

At Columbia Fire, how we work matters as much as what we do.

• Customer Centricity: We genuinely care about our customers and always act in their best interest. Every decision puts the customer first.
• Effective Communication: We listen actively, resolve issues quickly, and set clear expectations every step of the way.
• Consistency: We do what we said we'd do, when we said we'd do it, for the price we promised—then go a little beyond.
• Initiative: We empower our team to make decisions, take ownership, and drive progress.
• Trustworthy: We own our work, our results, and our mistakes. We do the right thing—even when it's hard.

Join Us

This is more than an accounting role—it's a chance to be part of a mission-driven company that protects lives and builds trust across the region. You'll gain deep construction-industry experience, work alongside a supportive leadership team, and grow your career in a company that values both excellence and people.