Recruitment Assistant

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Information, Please See

City of Naperville

Employment Opportunity

Job Title
**Recruitment Assistant (2530)**

Closing Date
When Filled

Salary
\$ \$ per hour, commensurate with experience

Job Type
Full-Time

**Location:**

Naperville Municipal Center, 400 S Eagle St

Department
Human Resources

Job Description
The City of Naperville is looking for a highly organized administrative

professional to provide administrative support for the Human Resources

Recruitment team. This position will play a key role in keeping the

hiring process running smoothly by scheduling interviews, communication

with applicants, preparing documentation, assisting with new employee

orientation, and providing exceptional service to applicants and staff.

This position is ideal for someone who enjoys working with people,

managing details, and keeping processes running smoothly in a

fast-paced, team-oriented environment.

• The anticipated hiring range for this position is \$

\$ per hour, commensurate with credentials and experience. The

Pay Grade for this position is N210. For more information** [**click

here.**])

Responsibilities
Provide day-to-day administrative support in all areas of recruiting and

onboarding while maintaining confidentiality and attention to detail.

Schedule and coordinate interviews, including communicating with

applicants and hiring managers and preparing interview materials

Maintain and organize recruitment files, applicant records, and related

documentation in compliance with state and federal regulations.

Assist with onboarding processes by preparing new hire paperwork,

coordinating background checks, conducting reference checks, post-offer

screenings, and ensuring compliance with employment requirements.

Organize and occasionally present information during new employee

orientations.

Respond to applicant and employee inquiries by phone and email.

Update and maintain job postings within the Applicant Tracking System

(ATS) and assist with posting advertisements to various job boards and

platforms.

Manage employee IDs and badge access through the badging system.

Provide backup coverage for HR reception as needed.

Support special projects and HR initiatives.

All other duties as assigned

Qualifications
**Required:**

Minimum Of Three Years Administrative Experience In a Professional
office setting

Associates degree in business, Human Resources, or a related field

Equivalent combinations of education and experience may be substituted

Strong organizational skills and the ability to manage multiple

priorities

Excellent verbal and written communication skills

Proficiency in Microsoft Office, specifically Word and Outlook

Valid State of Illinois drivers license

Preferred
Experience using an Applicant Tracking System (ATS), such as NeoGov

Additional Information

• The City of Naperville, Illinois is a dynamic community of 153,000

residents, conveniently located 28 miles west of Chicago. Various

publications have named Naperville as one of the best cities in the

United States in which to live. The City has gained national recognition

for our family-friendly environment, excellent schools and library

system, low crime rate, and vibrant downtown area. Its also a great

place to work Our municipal government employs over 900 dedicated

individuals in a wide range of job categories and provides a

collaborative working environment, a forward-looking leadership team,

and a competitive benefits package.**

[**Click

here**] ntassets/ff0ca0664a4645729cad8b3bc3c75471/naperville--2025-benefits-)

**to learn more about the benefits offered by the City of Naperville.**

Apply On-line At
****

• Applications should be completed thoroughly, and resumes will not be

accepted in lieu of an application but should be attached to the

application. Include al**