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Contract Administrator

2 weeks ago

Los Angeles, California, United States Cumming Group Full time $95,000 - $126,666

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless

Our firm is currently looking for a Contract Administrator based in Los Angeles, CA. The Contract Administrator will be dedicated to supporting the large construction program at LAX Airport (Los Angeles World Airports) and will work onsite with the construction team at LAX.

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. The role will perform a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance. This is an outstanding opportunity to bring your specialized Contract Management expertise to an industry leading team.

Essential Duties & Responsibilities:

  • Assist LAWA with planning of procurements and setting pre‐award schedules for contracts including Board actions.

  • Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.

  • Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Plan holders.

  • Prepare draft award recommendations and Board reports.

  • Conform final contract documents.

  • Prepare required reports and correspondence.

  • Attend various meetings, including pre‐bid proposal and post‐bid proposal debriefings.

  • Assist in Contract standardization process.

  • Monitor all aspects of contract compliance.

  • Assist in resolving problems and disagreements between contractors and LAWA.

  • Review contractor invoices for contractual compliance.

  • Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel.

  • Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled.

  • Prepare Change Documents.

  • Route Change Documents for signature and tracks status.

  • Create and distribute change reports and analysis.

  • Support the project management team in maintaining timely and effective change support processes, procedures and systems.

  • Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress.

  • Ensure that changes properly encumber contractual capacity and budget.

  • Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents.

  • Assist with implementation of trend and change support programs.

  • Contribute to the advancement of ADP's goals through commitment to productive collaboration with all stakeholders

Required Education and Experience:

  • A Bachelor's degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law.

  • Minimum of 5 years of relevant experience in administration of commercial/government contracts.

  • Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities.

  • Proven accuracy, reliability and completeness in job accomplishment

  • Effective oral and written communication skills.

  • Must be able to interface with a variety of people with different technical levels and educational backgrounds.

  • Must be detail oriented and highly organized.

  • Must be able to produce accurate and timely results while maintaining a customer service attitude.

  • Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred.

  • Knowledge of Microsoft Office Suite, Adobe Acrobat, and large-scale construction management software such as PM Web, Primavera, ext.

#LI-NH1

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $95,000.00-$126,666.68 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate's experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

  • Medical
  • Dental Insurance
  • Vision Insurance
  • 401(k)
  • 401(k) Matching
  • Paid Time Off
  • Paid Holidays
  • Short and long-term disability
  • Employee Assistance Program