Administrative Assistant

1 week ago

North Salt Lake, Utah, United States Enviro Care Full time $42,000 - $72,000 per year

Job Title: Billing Specialist

Department: Finance/Accounting

Reports to: Finance Manager

Location: North Salt Lake

Job Summary:

We are looking for administrative superstars Come join the #1 Environmental Services Company in the Intermountain West and help keep Utah and its' surrounding states clean and safe Enviro Care is looking for a detail-oriented, organized, proactive, and independent Administrative Assistant to support our Finance Team. This position will manage and process invoices, handle billing inquiries, and ensure timely and accurate billing of clients and customers. The Administrative Assistant will be responsible for maintaining proper records of accounts, collaborating with other departments, and resolving billing issues to ensure the company's financial integrity. If you're a culture driven team player, who loves to be challenged and wants to be part of a growing company, we'd love to speak with you.

Must haves:

  • A strong desire to be part of a team who doesn't shy away from challenges
  • Proven experience in billing, accounts receivable, or accounting with service-based companies.
  • Strong attention to detail and ability to prioritize multiple tasks
  • Proficiency with accounting software and Microsoft Office Suite (Excel, Word).
  • Excellent communication and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive financial information.
  • Strong organizational skills with the ability to meet deadlines.
  • The ability to work independently and stay on task
  • High school diploma or equivalent required

Key Responsibilities:

  • Generate and issue invoices to customers based on services rendered.
  • Review and verify billing data, ensuring accuracy and completeness of charges.
  • Process payments and track outstanding balances.
  • Address billing discrepancies or customer complaints related to invoicing.
  • Maintain accurate records of all transactions, including payments, refunds, and adjustments.
  • Collaborate with Business Development, Operations, and other departments to ensure proper billing procedures.
  • Monitor aging accounts and assist with collection efforts as needed.
  • Provide excellent customer service by responding to billing inquiries promptly and professionally.
  • Stay updated with changes in billing regulations, company policies, and industry standards.
  • Assist finance department with collections activities as needed
  • Data entry and filing as necessary

Enviro Care's business portfolio focuses around waste management, consulting, transportation, and emergency response services for the Petroleum, Manufacturing, Environmental Engineering, Mining, State and Federal Agencies, Department of Defense and other Onsite Service based business partners. We provide our customers with the expertise needed to perform environmental projects on time and on budget, with a focus on safety and an ongoing goal of exceeding expectations. You can expect to be part of a great team, embrace a commitment to growth and quality, enjoy a fantastic culture, and have the opportunity for advancement. Come be a part of our team

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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