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Managing Paralegal

16 hours ago

Woodland Hills, California, United States Sina Rez Law Full time

About Sina Rez Law

At Sina Rez Law, we take our work seriously, but not ourselves. We're a fast-growing consumer litigation firm that believes great results come from great people who enjoy what they do. Our team is professional, reliable, and genuinely supportive of one another.

We've grown quickly and we're continuing to build. We do not want chaos, politics, or ego as we scale. We want a steady, humble leader who can help a strong team operate at a higher level with clear standards, strong communication, and a calm, respectful environment.

Position Overview

We are hiring a Managing Paralegal to lead our paralegal team. This is primarily a leadership and operations role, not a day-to-day casework position. You will onboard and develop talent, run team rhythms (one-on-ones, team meetings, performance reviews), manage capacity and KPIs, and drive practical process improvements.

This role is fully in-office and includes being responsible for opening the office each day, including key access, turning on lights, and getting the space ready for the team.

How You'll Approach the Role

We are not looking for someone who comes in and makes a ton of changes on day one. We want someone who:

  • Listens first, observes, and learns the current workflows
  • Builds relationships, trust, and camaraderie before changing systems
  • Starts with low-hanging fruit, implementing simple improvements that make a big impact
  • Earns buy-in through fairness, clarity, and consistent follow-through

What You'll Do

Team leadership and culture

  • Hold regular one-on-ones (weekly or biweekly) with each paralegal
  • Run regular team meetings with clear agendas, decisions, and accountability
  • Maintain a calm, respectful, drama-free environment
  • Act as a steady point of support for the team, including handling sensitive situations with discretion

Onboarding and training

  • Own onboarding for new hires: training plans, shadowing, skill checklists, and readiness milestones
  • Train and coach the team on best practices and quality standards
  • Lead by example and step into workflows when needed for coverage

Performance management (objective and coaching-first)

  • Conduct regular performance reviews with documented expectations and measurable goals
  • Identify underperformance early and coach it up with clarity and support
  • Identify top performers and help spread what works across the team
  • Maintain fairness and consistency across the board: no favorites, no special rules

Capacity planning and workflow allocation

  • Monitor bandwidth, workload volume, and deadlines to prevent scramble mode
  • Allocate work based on capacity, skill level, urgency, and development goals
  • Keep production moving while also improving how the team operates

KPIs, systems, and software adoption

  • Create, maintain, and report on KPIs that reflect both speed and quality
  • Build and maintain SOPs, templates, checklists, and QA routines
  • Help implement software and workflow changes thoughtfully, ensuring training and adoption stick

Office responsibility

  • Open the office daily (keyholder responsibility), including turning on lights and ensuring the team can start the day smoothly

What You Bring

  • 4+ years of litigation paralegal experience (consumer law or Lemon Law is a plus)
  • Experience leading, mentoring, training, or managing paralegals (formal or informal)
  • Experience running one-on-ones, team meetings, onboarding, and performance reviews
  • Strong organizational instincts: prioritization, capacity planning, and workflow management
  • Comfort with KPIs, reporting, and dashboards (Excel/Google Sheets required)
  • Tactful, patient communication style with high emotional intelligence
  • Zero ego, hands-on approach, and a clear sense of service to the team and firm
  • Reliable daily in-office presence and comfort serving as office keyholder

Why You'll Love Working Here

  • Supportive, professional team that works well together
  • High standards without politics, ego, or unnecessary stress
  • A firm that is growing, organized, and committed to doing things the right way
  • Real opportunity to lead, build systems, and make a meaningful impact

Benefits

  • 401(k) with employer match
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Life insurance
  • Opportunities for growth in a rapidly expanding firm

Experience

  • Litigation paralegal: 4 years (Preferred)
  • Paralegal leadership/management: 2 years (Preferred)

Ability to Commute

  • Woodland Hills, CA Required)

Ability to Relocate

  • Woodland Hills, CA 91367: Relocate before starting work (Required)

Job Type: Full-time

Pay: $100, $140,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Experience:

  • Litigation: 1 year (Preferred)

Ability to Commute:

  • Woodland Hills, CA Required)

Ability to Relocate:

  • Woodland Hills, CA 91367: Relocate before starting work (Required)

Work Location: In person