Administrative Assistant

2 weeks ago

Monroe, Wisconsin, United States Postville Blacksmith Shop Full time $20,000 - $40,000 per year

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong administrative skills and a customer-focused attitude. This role involves supporting daily office operations, managing communications, and providing excellent service to clients and team members. The Administrative Assistant will be responsible for maintaining an efficient office environment while demonstrating proficiency in various software applications.

Responsibilities

  • Manage front desk operations, including greeting visitors and handling inquiries
  • Answer and direct calls using a multi-line phone system with professionalism and courtesy
  • Maintain organized filing systems, ensuring easy access to documents
  • Perform data entry tasks accurately and efficiently
  • Assist with calendar management, scheduling appointments, and coordinating meetings
  • Provide customer support by addressing client needs and resolving issues promptly
  • Utilize QuickBooks for bookkeeping tasks as needed
  • Prepare documents, reports, and correspondence using Microsoft Office and Google Workspace
  • Proofread materials for accuracy and clarity before distribution
  • Support office management tasks, including inventory management and supply ordering
  • Exhibit strong time management skills to prioritize tasks effectively

Experience

  • Previous experience in an administrative role is preferred, with a focus on clerical duties and customer service
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential
  • Familiarity with QuickBooks is a plus for bookkeeping responsibilities
  • Bilingual candidates are encouraged to apply to enhance communication with diverse clients
  • Experience as a dental or medical receptionist is advantageous but not required
  • Strong organizational skills with the ability to manage multiple tasks simultaneously
  • Excellent phone etiquette and interpersonal skills are crucial for effective communication

If you are a motivated individual who thrives in a fast-paced environment and possesses the necessary skills to support our team, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 20 – 32 per week

Benefits:

  • Flexible schedule
  • Paid time off

Work Location: In person

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