Accounting Assistant

Job Details
Job Location:    Administration Building - Oak Park, IL
Position Type:    Full Time
Salary Range:    $ $25.00 Hourly
Job Shift:    Day
Job Category:    Non-Union

Description

Overview:

The Accounting Assistant is a Full-Time Position. We offer competitive compensation. Our benefit package includes medical, dental, vision, life insurance, flexible spending account, 457 plan(s), IMRF Pension,  tuition reimbursement, vacation, holidays, sick time and personal days.

Job Purpose:

The Accounting Assistant position reports to the Finance Manager and processes and pays all invoices and expenses incurred by the Park District.

Essential Functions:

• Sorts statements and invoices and provides to appropriate individual.
• Separates and files disbursements.
• Prepares vouchers, check requisitions and purchase orders for payment.
• Routes all payments for approval.
• Processes monthly utility and contractual services payments.
• Sets up new vendors and processes data entry for payment.
• Processes procurement card payments.
• Processes and files refund payments.
• Prepares accounts payable monthly reports.
• Keeps all check registers balanced.
• Orders and issues annual 1099's.
• Prepares daily cash deposits.
• Researches requests for non-payments.
• Prepares invoices to send to vendors.
• Monitors incoming packages.
• Greets and assist patrons visiting the administration building.
• Serves as the point of contact for the district's Verizon account - ordering and cancelling phone lines.

Additional Functions:

• Opens/ Distributes mail.
• Operates postage machine when necessary.
• Orders office supplies.
• Assists with additional task as needed.

Knowledge, Skills, and Work Experience Required:

• Minimum 1-year experience in bookkeeping and accounting or college level course work in accounting.
• Strong attention to detail.
• Strong organizational skills.
• Proficient in computer software, including Microsoft Office products, desktop publishing and other software as required.
• Ability to communicate well with patrons and staff.
• High school diploma.
• Customer service focus and experience.
• Strong interest in working with the parks & recreation community.
• Certification in advanced Cardio Pulmonary Resuscitation (CPR), First Aid and Automated External Defibrillator (AED) within 3 months of employment and keep certification current. The District provides this training.

Recommended:

• Associates Degree.
• Experience using accounting software.
• Experience working in a multi-tasking environment.

Work Environment, Physical Demands and Considerations:

• Frequently – Sitting, walking, standing, typing.
• Occasionally – Climbing, balancing, stooping.
• Strength – Work requires handling average weight (up to 50 lbs.) materials or equipment.
• Other requirements may include talking, hearing, and seeing to perform the following necessary duties: Operate assigned office equipment including, but not limited to computers, printers, copiers, adding machines and telephones.
• Normal office conditions for majority of work; may include occasional light and temperature variations.
• Prolonged hours seated at a desk.
• May include prolonged hours of computer use.
• Ability to present ideas and recommendations in a concise verbal and written manner.
• Ability to understand and carry out verbal and/or written instructions efficiently and effectively.
• Ability to handle questions, complaints and concerns from the public or staff in a friendly, courteous and professional manner.
• Ability to handle problems and make quick and reasonable decisions in determining how to manage miscellaneous situations, questions, complaints or concerns from staff, Board members, or the public.
• Ability to perform duties with initiative, sound judgment, persistence, integrity, tact and courtesy.

Customers:

Internal: Other Park District staff

External: Patrons of Park District of Oak Park; residents of Oak Park; Vendors

This job description is not designed to cover or contain a comprehensive listing of activities, duties, functions or responsibilities that are required of the employee for this job. Duties, functions, activities or responsibilities may change at any time with or without notice.

The Park District of Oak Park is an equal opportunity employer

Qualifications

---