Office Manager/ Executive Assistant

Job Description

The core functions of the position include: accounting, budgeting, financial management, staff management, nonprofit administration, fund raising/development, internal and external communications, stakeholder relations, event management and strategic planning.

This individual serves as the principal professional resource to the UNICO National Executive Committee and the National President and should understand nonprofit accounting and financial management.

This position has responsibility for office management, day-today operations, financial controls, and organizational strategy implementation. The duties are broad in scope and require the ability to work within the chapters of UNICO National and support UNICO's vision and mission.

The Office Manager/ Executive Assistant will provide support to UNICO National's leadership in the development, coordination, operation and expansion of the UNICO National mission for the purpose of raising funds to support programs and charities.

Job Requirements

The Office Manager/ Executive Assistant must be an effective communicator with refined interpersonal skills, and discretion who promotes volunteerism and strengthens relationships with donors, chapters, business and civic leaders, and the Italian American community at large. The position requires a responsible, proactive, and empathetic problem solver to meet the ever-changing needs of UNICO members and chapters.

This role requires an understanding of the Italian American community, culture, and heritage. The Office Manager/ Executive Assistant should be fully committed to the organization's mission.

Fluency with Italian language is a useful but not required. College degree preferred.

Salary is $55,000 annually.

This is a full-time, 9am to 5pm, in-person position based at the UNICO National office in Fairfield, New Jersey.

Periodic travel and some weekends/evening work may be required.

Major Duties and Responsibilities:

• Management of Finances, Budget and Accounting records, transactions, and reporting. Oversee the financial resources management within UNICO such as budgets, collection, distribution, and accounting of all funds, property and records. Preparation of Treasury Reports for Board, support of audit and compliance matters, and oversights of banking. Provide timely and accurate financial information to the Finance Committee and follow Investment Policy and Procedures. Supports UNICO Foundation record keeping and financial management, scholarship and grants programs, and investment committee. Hands on role that provides functions typically associated with a CFO. Understanding of nonprofit finances and QuickBooks needed.

• Contract Negotiations, support of annual convention and event management. Review contracts and negotiate favorable terms for organization. Select locations and venue for events. Support event committees.

• Ensure adequate staffing is maintained within UNICO National and by exploring alternative staffing methods, ie.: volunteers, work-study, non-paid interns, and when feasible adding paid staff with the approval of the National President.

• Provide timely guidance and establish work priorities to all staff on all UNICO activities.

• Maintain Human Resources such as Policy and Procedures Manuel, annual reviews, performance updates, orientation programs for volunteers, etc.

• Assure the continuity of top level volunteers with UNICO National through a program of cultivation and recruitment and motivation of chapter volunteers.

• Cultivate and develop cooperative relationships with chapters, members, donors, businesses, government, community and other interested Italian-American heritage groups to implement effective strategies for developing Fund Raising techniques and campaigns that will meet with continually changing needs of UNICO National and the charities they support.

• Provide information to UNICO National's Executive Committee in order for them to identify and act upon changes impacting UNICO National's operation.

• Support the Communication/Public Relations strategy that utilizes to the fullest extent the latest technologies in the field of computers, electronic media, web page and internet.

• Assist existing chapters with administrative, marketing and communicative efforts when needed and identify and promote the development and marketing of UNICO National in areas where a chapter has not been established.

• Develop and adhere to standards that positively impact and enhance the work of the UNICO National mission.

• Maintain the highest standards of professional and personal conduct

Closing Date to Apply – December 7, 2025

Only Final Candidates will be interviewed by UNICO Personnel Committee.

Anticipated Start Date January 1, 2026

Please email resume and cover letter to UNICO National at Please, no phone calls.

Job Type: Full-time

Pay: $50, $55,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person