HR Administrative Coordinator

2 days ago

Cape Girardeau, Missouri, United States City of Cape Girardeau Full time

General Definition of Work

Performs work responsible for performing a variety of secretarial and clerical functions in support of the Human Resources Offices, upkeep of personnel and risk management files and serves as a backup for payroll for the City of Cape Girardeau.

Essential Functions

  • Serves as receptionist and answers the office telephone; assists customers with information and assist visitors with the application process.
  • Maintains records and files; completes personnel and medical filing, including logging wage increases, promotions, transfers and terminations; scans documents into LaserFische.
  • Provides administrative support for the Human Resources Department including, but not limited to preparation of memoranda, letters, reports, power point presentations, creating new hire packets and tracking completed training.
  • Sends onboarding to Part Time Parks & Recreation new hires.
  • Performs various finance functions including billing/coding of invoices, all HR P-Card transactions, requisition processing and purchase order receiving.
  • Creates and maintains employee medical, workers' comp and risk management files through the scanning and shredding process.
  • Assists with pre-employment, post-accident and random drug testing.
  • Completes requests for verification of employment.
  • Maintains and updates employee City ID cards and access rights; tracks ID card for budget transfer.
  • Performs the duties of Payroll & Benefits Coordinator and/or HR Specialist in their absence.
  • Can be called to active duty in the event of a City emergency.
  • Performs other related duties as assigned.

Minimum Qualifications

  • High School graduate or equivalency and three (3) years of responsible clerical or office experience.
  • Experience in operations of Microsoft Software.

Preferred Qualifications

  • Preference may be given to applicants with higher educations; additional related training and/or experience.
  • Proficient in the use of Microsoft Word, Excel and other contemporary software packages.

Salary per hour $18.58, plus a generous benefit package.

  • Bi-weekly pay periods.
  • Twelve paid holidays per year.
  • 96 hours of vacation – accrued throughout the year.
  • 96 hours of sick leave – accrued throughout the year.
  • 2 days of personal leave per fiscal year. Must be employed on July 1 of the fiscal year to receive.
  • City paid monthly premiums for health and dental insurance – Employee only.
  • City paid monthly life insurance for employee only (1 times annual salary up to $50,000).
  • Optional group term life insurance purchased at employee's expense.
  • Optional vision insurance purchased at employee's expense.
  • Voluntary deferred compensation plan – not matched by the City.
  • Retirement (LAGERS) paid by the City. Missouri LAGERS – A Secure Retirement for All ).
  • Total compensation value (Hourly starting rate plus benefits value) for this position is $27.98 hourly/$58,202 yearly.

Before final appointment, successful applicant will be required to successfully complete a drug test, background investigation and pre-employment physical.

The City of Cape Girardeau reserves the right to notify only those individuals selected for an interview as to their status of their application for employment. EOE/ADA/M/F/V

  • Executive Administrative Assistant III

    7 days ago

    Cape Girardeau, Missouri, United States Cape Girardeau Full time

    The  Cape Girardeau Public School District is seeking a dedicated Executive Administrative Assistant-HR Employment Specialist for the academic year.The  Executive Administrative Assistant is responsible for the processing of new hire paperwork, personnel action forms, and processing employment verifications to comply with state and federal employment laws...

  • Administrative Assistant

    7 days ago

    Cape Girardeau, Missouri, United States Velosity Electronics Full time

    Our Administrative Assistants performs general clerical tasks. If you are highly motivated and organized, then this might just be the job for you. Day-to-day life as an administrative assistant includes coordinating various calendars; taking phone calls and creating service order tickets; processing RMA's; answering inquiries via email, Facebook, phone call,...

  • Occupational Therapy Assistant

    2 weeks ago

    Cape Girardeau, Missouri, United States Genesis Administrative Services Full time $28 - $42

    OverviewAt Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living...

  • Operations Assistant

    7 days ago

    Cape Girardeau, Missouri, United States Mercy Full time

    Cape Girardeau, MissouriSupport ServicesAdministrative/Clerical/RegistrationRegularFull-timeMercy Hospital SoutheastJR235425Find Your Calling At MercyUnder the direction of the Manager, will perform a wide variety of duties to provide clerical and administrative support. Activities include, but are not limited to, maintenance of co-worker files, completion...

  • Office Assistant

    2 weeks ago

    Cape Girardeau, Missouri, United States Saint Francis Healthcare System Full time

    Current Saint Francis Colleagues - Please clickHEREto login and apply.JOB SUMMARYThe office assistant is responsible for a variety of clerical and administrative duties and reports to the Practice Manager. Coordinates the management of Implanted Cardiac Devices. Responsible for coordinating patient care with device company representatives, nurses and...

  • Nurse Supervisor RN

    5 days ago

    Cape Girardeau, Missouri, United States CCC Full time

    Department: MedicalReports To: Clinical DirectorStatus: Full-Time | ExemptLocation: Cape Girardeau, MO: This position serves CCC's Five-County Catchment Area, with services provided as needed within the catchment area. Some evenings may be required based on agency or client needs.Pay Range: $73, ,120 per yearJob Summary Community Counseling Center (CCC) is...

  • Certified Med Tech

    2 weeks ago

    Cape Girardeau, Missouri, United States Lutheran Home Full time

    The Lutheran Home is hiring a Certified Med Tech (CMT) to join our team in a part-time role with flexible evening or weekend shifts - perfect for picking up a few extra hours or enjoying a longer shift. In this role, you'll provide medication administration and compassionate support that helps our residents feel comfortable, respected, and truly cared for....

  • Medical Assistant

    5 days ago

    Cape Girardeau, Missouri, United States Mercy Full time

    Cape Girardeau, MissouriClinical SupportOther Allied HealthRegularFull-timeMercy Hospital SoutheastJR232676Find Your Calling At MercyMedical Assistants (MA) in the medical office setting supports providers by delivering direct and indirect patient care in a professional, courteous, and efficient manner. The MA may assist with clinical procedures, maintains...

  • Electrical Engineer

    1 week ago

    Cape Girardeau, Missouri, United States Drury Southwest, Inc. Full time

    About the CompanyDrury Southwest, Inc. is seeking a highly skilled and detail-oriented Electrical Engineer with a Professional Engineer (PE) license to join our team, specializing in building construction. The ideal candidate will have strong experience in designing, analyzing, and overseeing electrical system installation in commercial, institutional, or...

  • RN-Specialty

    1 week ago

    Cape Girardeau, Missouri, United States Southeast Hospital Full time

    JOB_DESCRIPTION.SHARE.HTMLCAROUSEL_PARAGRAPHJOB_DESCRIPTION.SHARE.HTMLCape Girardeau, MissouriNursingNursingRegularFull-timeMercy Hospital SoutheastJR224502mail_outlineGet future jobs matching this searchorJob DescriptionFind your calling at MercyUtilizes the nursing process to provide patient care under the supervision of person(s) licensed by a State...