Advancement Coordinator, Operations

Job no: 499305

Work type: Non-Classified/Professional

Location: Boise, ID

Categories: Administration and Business Operations, Development, Entry-Level

Job Summary/Basic Function:

The Operations Coordinator is a versatile and service-oriented role focused on streamlining and optimizing daily business operations within the Boise State University Foundation. Reporting to the Chief of Staff, this position acts as a central point of contact and provides critical support to the Director of Board Operations, the Director of Foundation Human Resources, and operations related to the Alumni and Friends Center. The Operations Coordinator ensures efficient workflows across departments by managing logistics, coordinating projects, facilitating communication, and monitoring timelines and processes. This role plays a vital part in helping cross-functional teams stay aligned, responsive, and focused on delivering operational excellence in support of the Foundation's mission.

Department Overview:

A nonprofit Idaho organization, the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to secure philanthropic support for the university by developing and nurturing relationships with our alumni and friends and stewarding gifts made to support Boise State. The Foundation works closely with university leadership, the Boise State University Alumni Association, and the Bronco Athletic Association.

Mission: To build a greater Boise State University, we provide fundraising leadership and service across the university and partner with donors and alumni to inspire private support.

Core Values:

Purpose Driven

Relentless Excellence

Responsible

Collaborative

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Essential Functions:

80% of the time the Advancement Coordinator, Operations must:

Provide administrative and project support to the Chief of Staff, Board Operations Director, Foundation HR Director, and Alumni and Friends Center (AFC) facility operations.

Plan and execute ad hoc events and special projects as delegated by the Chief of Staff, including internal meetings, retreats, and building-wide gatherings.

Maintain confidentiality and professionalism when handling sensitive or personnel-related information.

Contribute to a collaborative and solutions-oriented culture by identifying operational inefficiencies and suggesting improvements.

Process expense reimbursements, vendor payments, and support budget tracking and reconciliation for executive, board, and HR activities.

Track deadlines, deliverables, and recurring responsibilities to ensure timely follow-through across all supported areas.

Help implement operational processes and improvements.

Assist with logistics for staff-wide events, onboarding sessions, and board-related gatherings, including venue coordination, supplies, catering, and materials.

Manage shared files, templates, and records for accuracy, accessibility, and compliance with retention policies.

Coordinate internal communications, draft correspondence, and assist with document review and formatting across executive, board, and HR-related functions.

15% of the time the Advancement Coordinator, Operations must:

Serve as a liaison to campus partners for cross-functional initiatives or events.

Represent the team in working groups or collaborative planning efforts when needed.

Support the department's involvement in large-scale campus events.

5% of the time the Advancement Coordinator, Operations must:

Perform other duties as assigned.

Knowledge, Skills, Abilities:

Demonstrate Boise State University Foundation's core values: Purpose Driven, Responsible, Relentless Excellence, and Collaborative.

Experience with and the ability to use and develop electronic communication with various stakeholders.

Ability to think through moderately complex processes and have exceptional problem-solving skills.

Proven capability to convey complex information in an understandable manner through both spoken and written formats.

Strong organizational and time-management skills with high attention to detail.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Discretion in handling confidential or sensitive information.

Event planning experience.

Minimum Qualifications:

Bachelor's degree or equivalent experience.

Salary and Benefits:

The starting annual salary range for this position is $50,065.60 to $62,587.20, commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)

Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service

10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)

11.96% University contribution to your PERSI retirement fund (Classified employees)

Excellent medical, dental and other health-related insurance coverages

Tuition fee waiver benefits for employees, spouses and their dependents

See our full benefits page for more information

Required Application Materials:

Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at

Advertised: October 14, 2025 Mountain Daylight Time

Applications close: November 4, :55 PM Mountain Standard Time