Event Assistant

Details

Open Date

12/04/2025

Requisition Number

PRN16584N

Job Title

Coordinator, Special Events

Working Title

Event Assistant

Career Progression Track

C

Track Level

FLSA Code

Nonexempt

Patient Sensitive Job Code?

No

Type

Non Benefited Staff / Student

Temporary?

No

Standard Hours per Week

15-20 hours per week

Full Time or Part Time?

Part Time

Shift

Variable

Work Schedule Summary

9am-2pm (flexible) and working some weekends.

Is this a work study job?

No

VP Area

President

Department

Rice-Eccles Stadium

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$15.00/h

Close Date

03/04/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Plans, implements and coordinates various details associated with meetings, seminars, conferences, educational training, social events, and other related activities.

Responsibilities

1. Plans, coordinates and follows-through with details for special events including social activities, conferences, educational seminars, receptions, etc.

2. Maintains a financial accounting and cost analysis report for each individual event. May monitor financial records for donations and grants.

3. Manages events on-site and provides assistance to attendees and faculty members.

4. Assists supervisors in evaluating program effectiveness and making adjustments for future events.

5. Responds to questions and phone calls from event participants, faculty members, etc. Makes travel arrangements for visitors.

6. Maintains files, records and a computer database on event details and participants.

7. Makes physical arrangements such as scheduling, catering, creating advertising materials, transportation, ordering event supplies and equipment, compiling course materials, etc.

8. May participate in the preparation of accreditation reports and reviews.

9. May oversee the activities of clerical support staff as they relate to specific events.

10. May manage office supplies and equipment and act as a liaison with vendors.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

One year experience or experience working with and organizing events, social schedules, conferences, etc., or equivalency; demonstrated human relations and communication skills; and a commitment to provide excellent customer service required. 45 wpm typing may be required in some departments. Accounting/bookkeeping experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.