Warehouse, Coordinator

Position Type:

Administration and Professionals

Date Posted:

Location:Woodland Data Center

INTRODUCTION: CONTEXT AND MISSION

The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD's approach to the reinvention of public education and holds our community accountable for the success of Cleveland's schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for

performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results.

The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district's Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective.

Our Vision for Learning in a Post-Pandemic World:

In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.

THE OPPORTUNITY:

Location: Administration or As Assigned

Reports to: Manager, Warehouse Operations

FLSA Status: Non-Exempt

Salary Band: 4

Compensation: $49, $68,

The Warehouse Coordinator oversees daily warehouse operations and directs staff in performing routine tasks. This role is responsible for compiling and maintaining records, preparing reports on warehouse activities, and coordinating merchandise orders. Additionally, the Warehouse Coordinator supports overall warehouse management by assisting in developing policies, procedures, and operational plans.

Duties and Responsibilities

The duties listed below are not inclusive, but characteristic of the type and level of work associated with this position. Individual reports to the Warehouse manager and may perform all or some combination of the duties listed below, as well as other related duties. The coordinator receives general supervision from an administrative superior who assigns and reviews work daily, at staff meetings, and through reports on warehouse operations. Warehouse Coordinator must follow district administrative guidelines, state purchasing procedures, and departmental procedures to support warehouse operations.

Coordination Responsibilities:

Inventory Management

• Coordinate and participate in physical inventory of warehouse items.
• Compile inventory records and prepare reports as needed.
• Organize surplus property storage.
• Monitor inventory levels to maintain adequate stock.

Auction Coordination

• Schedule and coordinate the setup of public auctions.

Order Processing

• Compile order requests from various sources.
• Ensure compliance with specifications.
• Determine type and quantity of items to order.
• Prepare purchase order requests and notify the purchasing agent of specifications.
• Handle urgent requests and arrange special orders for non-standard items.

Recordkeeping & Evaluation

• Compile and complete inventory, ordering, and receiving records.
• Review reports for accuracy.
• Evaluate the performance of purchased materials to ensure cost-effectiveness and durability.

Warehouse Staff Support

• Support Warehouse Manager by directing and overseeing warehouse workers.
• Assist in planning, assigning, and reviewing work.
• Prioritize delivery schedules.
• Support assessment of training needs and assist in providing instruction.
• Provide initial orientation for new employees.

Administrative Duties:

• Manage warehouse operations in the supervisor's absence; assist with planning and policy development.
• Assist in developing policy, procedures, and plans for warehouse activities and act as a liaison to agency staff requesting units services
• Create requisitions for Warehouse maintenance, supplies, and support services.
• Initiate the programming of drives for Asset Registration processes, capturing Purchase Order Details, and good lines reports in Workday for Warehouse Inventory Specialist.
• Process goods that fall under asset criteria for asset registration tracking, DEW's, and Title I's Audit compliance.
• Maintain records and prepare reports on warehouse activities, and act as liaison for agency service requests.
• Research equipment market value for resale pricing; review federal surplus items for agency use.
• Verify and create receipts in Workday for district-wide purchases (devices, tech, furniture, equipment, supplies); confirm receiving services with Distribution and Logistics.
• Create requisitions for warehouse maintenance, supplies, and support services.
• Initiate asset registration processes in Workday, including programming drives and capturing purchase order details.
• Process goods meeting asset criteria for tracking and compliance with audits (DEW's and Title I).

Warehouse Operation:

• Perform, direct, and oversee daily warehouse activities.
• Receive and log incoming freight shipments, including retrieval from other locations.
• Verify freight against invoices and purchase orders and report discrepancies.
• Obtain signatures or receipts and complete inventory records.
• Schedule and monitor unscheduled or emergency deliveries.

• Maintain a clean, organized, and orderly warehouse environment.

• Prepares shipping bills, verifying and indicating service locations, descriptions, asset IDs, and serial numbers of CMSD and Non-Public (Auxiliary) for assets to be delivered, schedules, and routes for distributing district-wide supplies both to schools and central offices.

• Create CMSD and Non-Public asset registration data uploads information for Workday Finance System Analyst. Utilizing multiple systems to integrate accurate data.
• Organize and keep a file of outgoing and incoming activity log records at the Warehouse.
• Manage tracking assets' service locations transfer updates in Workday.
• Processes asset disposal and/or theft in Workday for CMSD Public sector and maintains activity log.
• Contribute to the design of new processes, remain mindful of notes of key indicators, and recommend or develop best practices within Warehouse, and other departmental collaborations as needed upon the Warehouse Manager's approval.
• Assist administrators with project management and special assignments.
• Provides administrative support for departmental staff-related tasks necessary to meet the objectives of the Operations Division and District.
• Create and update necessary content on the department's webpage.
• Conduct and coordinate auditing and asset registration reports to the legal department.

Relationships with Others:

• Maintain daily in-person contact with agency staff to receive orders, issue merchandise, answer questions, and coordinate warehouse operations.
• Communicate regularly with vendors to obtain merchandise information and place orders.
• Collaborate with warehouse workers and office staff to direct and oversee functions such as inventory, purchasing, shipping, receiving, and delivery.
• Work with the business office on inventory control, billing, purchasing, and related activities.

Minimum Qualifications:

• High school diploma or GED required
• 1-3 years' experience in warehouse operations, shipping/receiving, or logistics roles
• Knowledge of warehouse operations and storeroom methods in the areas of shipping/receiving, delivery/stock rotation, and inventory control procedures; AND
• Knowledge of transportation agencies and shipping methods.
• Knowledge of systems, including but not limited to: MS Office, MS Excel, MS PowerPoint, MS Access, Workday, Smartsheet, Brightly.
• Strong organizational, communication, and problem-solving abilities.
• Demonstrated ability to work collaboratively in a team-oriented environment
• Ability to perform multifaceted tasks with minimal supervision

WORKING CONDITIONS/PHYSICAL DEMANDS

The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Expected moving, walking, and standing consistent with a school environment and occasionally lifting up to 15 pounds
• While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms
• The employee is frequently required to talk and/or hear.
• Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee is exposed to a normal school environment.
• Local travel may be required for training/meetings.

NOTE: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of management to assign other tasks of similar nature or level of responsibility.

WHAT WE OFFER

We offer a comprehensive benefits plan, including dental and vision plans, life insurance, flexible spending account options, professional development, and contributions to the School Employees Retirement System of Ohio (SERS). We also offer an inclusive environment where the staff is encouraged to bring their whole selves to work every day.

EEO STATEMENT

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.

The District's Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District's Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District's Civil Rights Notices webpage, available at

.

The District's Title IX Coordinator / Director of Equal Employment Opportunity may be reached at:

1111 Superior Avenue East, Suite 1800

Cleveland, Ohio 44114

Education

To Apply

Please submit your resume and application using Workday, our online human capital management system. Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen.

EEO Statement

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.

The District's Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District's Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District's Civil Rights Notices webpage, available at The District's Title IX Coordinator / Director of Equal Employment Opportunity may be reached at:

1111 Superior Avenue East, Suite 1800

Cleveland, Ohio 44114