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executive associate

8 hours ago

Baltimore, Maryland, United States State of Maryland - Department of Commerce Full time
Introduction

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

GRADE

15

LOCATION OF POSITION

World Trade Center

401 East Pratt Street, Baltimore, MD 21202

Main Purpose of Job

The Maryland Department of Commerce is seeking qualified applicants for the Executive Associate position within the Division of Policy & Stakeholder Engagement.

POSITION DUTIES

Primary responsibility is to serve as the Executive Assistant to the Deputy Secretary of Policy and Stakeholder Engagement. This role will manage complex executive priorities and ensures high level operational continuity across the department while providing comprehensive administrative coordination for several leadership positions, including the Director of the Office of Communications, the Governor's Office of Business Advancement, the Director of Minority Business Outreach, and the Chief Strategy Officer.

The incumbent will be responsible for comprehensive meeting preparation, including preparing pertinent materials, coordinating necessary contacts, confirming staff support, and verifying and confirming the meeting prior processing them on the calendar. The incumbent will manage customer inquiries by maintaining detailed call logs and contact lists, and promptly retrieving and transcribing voicemail messages to ensure timely responses. The Executive Associate also will process all procurement items through the Department of Budget and Management's (DBM's) Financial Management Information System (FMIS), including ordering office supplies, business cards, subscriptions, and other transactions, etc. and maintain accurate records for auditing and reference purposes.

The ideal candidates possess the ability to work independently; handle multiple, concurrent, and high priority projects; excellent interpersonal, written, oral communication and analytical skills; Ability to work with high level public and private sector officials and maintain effective working relationships; Proficient in the use of Microsoft Office Suite, Google Suite (Google Mail, Docs, Sheets, Calendar) or other relevant software.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of high school equivalency certificate

Experience: One (1) year of administrative staff or professional work.

Note:

  1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.

  2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  1. Proven experience and proficiency with computer and software skills. (e.g. Workday, Salesforce, Microsoft Office and Google Workspace Tools (Google Docs, Google Sheets, Google Meet, Google Drive)).

  2. Experience in tracking expenditures, invoicing, billing, and any related budget and fiscal processes with Financial Management Information System (FMIS) Platform (s).

  3. Experience coordinating logistical details and/or planning and managing events/meetings for Executive level staff.

  4. Experience providing guidance & responding to inquiries from external/internal customers.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. If unable to apply online, please submit your state application/resume by the closing date and time to HR contact listed below.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to HR contact listed below.

Anna Halikias

If you have questions about this recruitment, please contact the Department of Commerce at

You may also visit our website: Department of Commerce.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at or

If you are unable to apply online, submit your State application form, resume and supplemental questionnaire to:

As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.

TTY Users: call via Maryland Relay