Administrative Associate II

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

Glimpse of the Job 

Are you an organized, detail-oriented professional who enjoys supporting academic programs behind the scenes? As a part-time Administrative Associate II, you'll play a vital role in ensuring the success of the DVM program by assisting with clinical rotation logistics, grading coordination, exam proctoring and more. Your adaptability and commitment to excellent customer service will help create a seamless experience for students, faculty, and staff. If you're eager to learn and thrive in a collaborative environment, we'd love to have you on our team

The Department of Small Animal Clinical Sciences (VSCS) is committed to enhancing the lives of companion animals and their owners through compassionate care, scientific advancement, and education. 

Opportunities to Contribute 

• Program & Academic Support: Help maintain the integrity and efficiency of the DVM program by coordinating grading processes, assisting with exam proctoring, and supporting course logistics.

• Scheduling & Operational Efficiency: Contribute to smooth operations by assisting with clinical rotation schedules, tracking student absences, and pulling reports that keep faculty and administrators informed.

• Customer Service & Collaboration: Serve as a reliable resource for students, faculty, and staff—providing professional, responsive support while adapting to changing priorities and fostering a positive, team-oriented environment.

Minimum Qualifications

• High School Diploma or equivalent combination of education and experience

• Two years of experience in office administration

A well-qualified candidate for this position will also possess:

• Bachelor's degree or equivalent combination of education and experience.

• Experience in higher education

• Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.)

• Experience in working with students

• Customer service experience

• Problem solver

What you need to know

Salary: Starting at $15.85/hour.

Schedule/Location: Located in College Station, TX, this part-time role will work within a typical Monday through Friday daytime schedule.

Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor.

What you need to do

Apply A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. 

Some of the Responsibilities Include:

• Administrative Support: Provides administrative support for Program Coordinator. Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring. Ensures compliance with office policies and procedures. Assists Program Coordinator with pulling reports as needed. Processes and tracks student absences. Serves as primary or backup administrative support to assigned functional areas.

• Clinical Grade Coordination: Monitors submission of 4th year evaluations and sends reminders to faculty. Assists with pulling monthly reports for student evaluations of clinicians. 

• Clinical Scheduling Assistance: Assists with the creation of the 4th year rotation schedule. Assists with Small Animal Emergency and Small Animal Primary Care student schedules. Assists with Small Animal Primary Care Off-site scheduling.

• Exam Proctoring: Proctors students with accommodations during exams. Assists with scheduling exam makeups and proctors students during makeup exams. Assists with scheduling student exam reviews and monitors students while reviewing their exam. Provides support for exam processing and assessment platforms

• General Support: Gathers information and conducts research in support of the departmental administrators. Analyzes requirements for projects or initiatives. Assists with documentation reviews and updates.

Why Texas A&M University?  

We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. ​

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.