Administrative Assistant

13 hours ago

Schenectady, New York, United States Wildwood Programs Full time

Description
Administrative Assistant - Wildwood School
Pay Range $19.50/hr - $27.00/hr - Depending On Relevant Experience

Please include resume and cover letter
Requirements
Education / Experience

  • High school diploma or general education degree (GED);
  • 2 years related experience and/or training;
  • An equivalent combination of education and experience will be considered

Computer Skills

  • Word Processing, Spreadsheet, Internet, emails and Database software.

Who Are We
Wildwood School, A part of Wildwood Programs, provides a comprehensive educational program for students with autism spectrum disorders and developmental disabilities to prepare them to be as independent as possible. Academic, social, employment, and functional skills are taught to each student as driven by their Individual Educational Plan (IEP), needs, and interests.

Who We Are Looking For
Wildwood Programs, a proud provider of multiple services for people with disabilities, is looking for an administrative assistant to be the first point of contact for students, families, and visitors and help ensure that the office runs smoothly and efficiently.

Summary
: This position supports the Administration/School team by performing the following duties.

Essential Duties and Responsibilities
include the following. Other duties may be assigned.

  • Acts the first point of contact for students, employees, families and visitors in person and via multi line telephone.
  • Manages sensitive and confidential information regarding students and their families.
  • Prepares, composes, sorts, and routes mail, faxes, and package deliveries; makes copies of correspondence or other printed materials and scans as needed.
  • Prepares outgoing mail and correspondence, including email and faxes address to both internal and outside agencies.
  • Prepares and submits reports & organizes and maintains file systems in both paper copies and electronic, files correspondence and other records.
  • Communicates with external agencies such as transportation to request status updates in regards to students.
  • Coordinates requests for cleaning, repairs, hazard reports, and other maintenance requests.
  • Maintains meeting schedules, coordinates use of facilities, and technology needed.

Qualifications
Additional Requirements:

  • A valid New York State Driver's License and ability to drive and driving record acceptable for agency insurance coverage are required
  • Must have daily access to their own vehicle and drive our students when the program requires it.
  • Ability to lift lift up to 30 pounds.

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