Project Coordinator

6 days ago

Chicago, Illinois, United States KR WOLFE INC. Full time $60,000 - $90,000 per year
Company Overview
KR Wolfe, Inc. is a dynamic, growing company dedicated to making the equipment and technology of tomorrow work today. We specialize in delivering specialized installation, integration, field service, and renovation services. Our focus is on creating and maintaining advanced environments and systems, primarily in healthcare, education, commercial, and government sectors.

Guided by our Vision to be the company of choice based on quality, value, and customer service, we embody SPIRIT in everything we do: Spreading Positivity, Initiating Relationships, and Inspiring Teamwork. Our Core Values—QUEST—drive us: Quality, Understanding & Care, Exceptional Service, SPIRIT, and Trust & Integrity.

Position Summary
The Associate Project Manager role involves managing client communications, coordinating logistics and overseeing project workflows within our ERP system (Quickbase). This position will work directly with the Project Manager to assist in planning, executing, and closing of the various tasks associated with projects.

Key Responsibilities
Client Communication and Coordination
    • Manage and respond to inquiries in the client inbox, ensuring timely and professional communication
    • Serve as a liaison between clients and internal team to facilitate project updates and scheduling
ERP Project Management (Quickbase)
    • Create and maintain projects in Quickbase
    • Schedule technicians for project assignments based on availability, location and project needs
    • Review and approve project-related timecards, per-diems and expense reports
    • Assist the Project Manager in closing out completed projects, ensuring all documentation is finalized 
Scheduling and Logistics
    • Coordinate travel arrangements for project teams, including booking hotels, flights and rental cars using the company platforms
    • Ensure all travel bookings align with project budgets and company policies
    • Maintain accurate records of travel logistics and communicate itineraries to relevant stakeholders
Qualifications
  • 2-3 years of experience in project coordination or management
  • Experience in travel coordination and budget management
  • Familiarity with timecard and expense approval processes
  • Strong attention to detail and problem-solving skills
  • Bachelor's degree in business, Project Management, or related field preferred  
  • Willingness to travel occasionally for meetings or training
Preferred Skills
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Ability to work independently and collaboratively in a team environment
Compensation and Benefits
  • Salary
  • Health, Dental, Vision Benefits 
  • 401K Contribution and Match 
  • Paid Time Off

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