Project Applications Specialist

Position Summary: A proactive and solutions-oriented Project Applications Specialist will serve as the primary strategist and liaison between field teams and Project Management software on Hoffman's Self-Perform (Concrete, Interiors, Steel Services, etc.) projects. The role is responsible for leading the development, governance, optimization, and implementation of Project Management software tools, including Procore, HB Vitre, Bluebeam, Smartsheet, etc. The position exercises independent judgment and decision-making to improve operational efficiency, drive adoption, and inform organizational standards. The ideal candidate will be comfortable learning from and working closely with Hoffman's self-perform teams and corporate SMEs to ensure complete system utilization and foster continuous improvement. This position will be fully in office near Portland, OR. 

Salary Range: $64,000 – $84,000

Essential Duties & Responsibilities:

• Serve as a subject matter expert and advisor to project managers, field operations, and department leadership on best practices for digital project delivery.
• Lead the planning, design, and implementation of project management software workflows in alignment with organizational standards and operational goals.
• Exercise discretion in prioritizing system requests, resolving escalated issues, and determining workflow standards.
• Analyze business processes and make recommendations for system enhancements, workflow efficiencies, and technology adoption.
• Manage and facilitate user access and permissions for all relevant stakeholders.
• Assist in the set-up activities and configuring projects in the various Project Management platforms.
• Collaborate closely with field teams to understand their needs, pain points, and workflow gaps.
• Develop and implement improvements to workflows.
• Develop and/or implement training.
• Audit, assess, and record users' utilization of the tool's features.
• Facilitate feedback loops and build consensus between project stakeholders to drive effective system use.
• Maintain and improve internal documentation, processes, and best practices related to workflows.
• Serve as the first point of contact for resolving field-related issues within Procore, HB Vitre, etc., including troubleshooting errors, addressing inefficiencies, and working directly with HCC IT or advanced support if needed.
• Engage in completing workflows on projects as needed. 

Qualifications:

• Preferred bachelor's degree in a construction related profession, business administration, or equivalent work experience required.
• Experience 3-5 years of experience in project management systems, process improvement, digital workflow administration, or similar exempt-level role.

Skills:

• Written & Verbal Communication
• Proficiency with computer apps, including Microsoft Office Suite
• Proficiency in key software packages used in construction management, including Smartsheet, Procore, Bluebeam, etc.
• Demonstrated knowledge of building construction, materials, systems, & trade practices
• Is a self-motivated and fast learner of new technologies and software tools 

Reports to:

• This position operates with minimal supervision and will report to the Director of Engineering or another designated manager.

Work Environment:

• Oregon Main Office/ Self Perform Offices in Oregon, with visits to the project sites and other regional offices.
• Travel to project sites in other states as appropriate. 
• Typically, will spend most of the time in the office at a computer/desk.
• Must be physically able to walk the jobsite to validate field progress, meet with field teams, observe construction processes and needs, and present training materials in person and online. 

Physical and Mental Requirements:

• Standing/Walking/Sitting: A workday is a combination of standing, walking, and sitting. 
• Must be able to climb stairs: 5% of the day.  
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.  
• Sight: visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, and hand/eye coordination.  
• Hearing: sufficient to hear conversational levels in person and over the telephone. 
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to 20lbs. Computer/drawings - minimal.
• Bending/Twisting: minimal.  
• Kneeling/Crouching/Crawling: minimal.  
• Constant mental alertness, accuracy, and attention to detail required.  
• Must be able to work independently, make decisions, and follow through on all assignments.  
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results.  
• Must be able to plan and organize work.  
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation, and communicate with coworkers.  

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. 

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. 

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.