Digitization Coordinator

Digitization Coordinator

• 497345

• Grand Forks, North Dakota, United States

• Chester Fritz Library

• Office/Clerical Support

• Full-time Staff

• Closing on: Dec 1 2025

Salary/Position Classification

• $44,500+ dependent upon experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

The Digitization Specialist undertakes digitization projects for Chester Fritz Library and its patrons, producing high-quality digital versions of analog documents and materials. They will manage the day-to-day tasks necessary to accomplish these projects, including gathering the materials to digitize, planning and executing the digitization process, training and supervising student workers performing digitization tasks, tracking progress and performing quality control checks on the resulting files. They will work closely with other units in the UND Libraries and outside clients as required.

Duties & Responsibilities

• Lead and coordinate CFL's digitization workflow.
• Coordinate digitization projects by identifying, planning, executing, and communicating results of work.
• Maintain strong communication channels with project stakeholders such as the Digital Initiatives Librarian, Head of Special Collections, and invested campus bodies.
• Recruit, train and manage student workers to advance digitization projects.
• Maintain high quality standards in digitized works.
• Build and maintain familiarity with best practices for digitization.
• Perform regular quality control checks on digitized materials.
• Maintain up to date process documentation.
• Ensure CFL's compliance with applicable digital accessibility standards and regulations.
• Build and maintain deep knowledge of accessibility standards, including but not limited to the Web Content Accessibility Guidelines (WCAG) and Section 508 of the Rehabilitation Act of 1973.
• Develop and maintain proficiency in creating accessible documents in multiple formats (DOCX, PDF, etc).
• Develop and maintain proficiency in remediating existing digital documents in multiple formats (DOCX, PDF, etc).
• Work with other library units to develop a workflow for remediating document accessibility.
• Maintain up to date process documentation.
• Participate in professional activities, special projects and other duties as assigned.
• Serve on library and university committees as needed.
• Participate in meetings, conferences, and workshops as appropriate.
• Maintain awareness of new developments and participate in professional activities.

Required Competencies

• Detail-oriented.
• Knowledge of digital accessibility regulations such as the Web Content Accessibility Guidelines (WCAG), Section 508 and the Americans with Disabilities Act (ADA).
• Ability to adapt when problems arise in digital projects; capacity for creative problem-solving.
• Ability to clearly communicate technical information to a non-technical audience.
• Effective time management skills.
• Ability to foster a positive working environment.
• Ability to work collegially and collaboratively with people of diverse backgrounds.
• Computer literate and technologically adept.

Minimum Requirements

• Associate's Degree with three years of related work experience
• Proficiency in MS Office Suite, specifically Outlook, Word and Excel
• Proficiency with managing digital files, including creating folders, moving files between folders, renaming files and tracking large numbers of files
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Bachelor's degree
• Experience with creating and editing PDF files.
• Experience reformatting materials from analog to digital format.
• Experience with creation of digital collections.
• Experience with project management such as task and timeline oversight, managing deadlines and deliverables
• Experience with digitization tools such as scanners, cameras and image editing software.
• Experience with remediating digital documents for accessibility.

To Apply

For full consideration, please submit a cover letter, resume, and three references by closing date.

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here

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Departments

Departments

Chester Fritz Library

Categories

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Office/Clerical Support

Employment Type

Employment Type

Full-time Staff

Locations

Locations

Grand Forks, North Dakota, United States

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Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at or contact us by phone at If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.

Veteran's Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC , applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.