Administrative Assistant with Legal and Event Coordination Focus

1 week ago

West Hempstead, New York, United States PBG Events Full time $50,000 - $70,000 per year

About Us:

We are a vibrant and multifaceted team led by an entrepreneur who oversees businesses across legal services, real estate, and event production. We're looking for an Administrative Assistant who can bring a blend of legal know-how and administrative coordination to help us stay organized and efficient.

Role Overview:

In this role, you'll assist with legal and administrative tasks, help coordinate event-related details and facilitate communication between the executive and our event team. You'll be the go-to person for keeping schedules, documents, and client details in order while supporting the team to create a seamless client experience.

Key Responsibilities:

· Legal & Administrative Support: Prepare, review, and organize legal contracts and documentation.

· Manage the executive's schedule, maintain to-do lists, and keep them on task with daily priorities.

· Provide general administrative support to ensure smooth operations.

· Event Coordination & Organization: Assist in tracking event client details, maintain organized records of event information, coordinate event calendars, and assist with logistical tasks.

· Proofread materials related to events for accuracy and professionalism.

· Provide outstanding customer service throughout the planning process and during events.

· Office & Clerical Support: Assist with data entry, filing, and clerical tasks. Maintain digital and physical filing systems. Handle incoming inquiries with professionalism and phone etiquette.

What We're Looking For:

· At least 1-2 years of administrative or paralegal experience.

· A associate's degree or better is required.

· Strong attention to detail and the ability to manage multiple tasks accurately.

· Excellent organizational and time management skills.

· Proficiency with Mac and iOS systems, spreadsheets, and document tools.

· Strong customer service and communication skills, especially via phone and email.

· Experience managing executive calendars and prioritizing responsibilities effectively.

Bonus Skills (Not Required):

The following experience is not required but would be a bonus:

· Social media management or marketing

· Bookkeeping or accounting system familiarity

· Event coordination or hospitality experience

· Bilingual candidates are highly preferred

Job Type: Full-time

Base Pay: $55, $65,000.00 per year

Benefits:

  • Flexible schedule

Work Location: In person

  • Law Firm Legal Recruiter

    4 days ago

    Hempstead, New York, United States Henderson Scott US Full time $60,000 - $120,000 per year

    Job Title:Legal Recruiter (Law Firm)Experience Level:4-8 Years of Legal Recruiting ExperienceLocation:Nassau County, 5 days in officeReports To:Chief Operating OfficerPosition OverviewOur law firm client is seeking an experienced and highly organized Legal Recruiter to join their team. This position plays a key role in advancing the firm's mission to deliver...

  • Administrative Assistant

    6 days ago

    Hempstead, New York, United States MMS Group Full time $50,000 - $70,000 per year

    Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU Our Administrative Assistants support the Property Manager with the overall management of our residential properties.MMS Group is seeking an Administrative Assistant for a residential property located in Hempstead,...

  • Administrative Assistant

    1 week ago

    Hempstead, New York, United States Aston Carter Full time $40,000 - $80,000 per year

    Job Title: Construction Administrative AssistantJob DescriptionWe are seeking a detail-oriented Administrative Assistant with a passion for organization and a knack for multitasking. The ideal candidate will have experience in managing administrative tasks, preferably within a construction company, and demonstrate proficiency in various software tools to...

  • Receptionist/Administrative Assistant

    6 days ago

    Hempstead, New York, United States NADAP Full time $360,000 - $540,000 per year

    Join NADAP's exciting new Workforce Initiative Nassau (WIN) programin Hempstead helping Nassau County residents build careersDo you want to help make a positive change in other people's lives? Be a part of our dedicated team of professionals making a real difference by helping people find the right path to education, training, and employment to support their...

  • Assistant Principal

    6 days ago

    West Hempstead, New York, United States Gersh Autism Academy Full time $100,000 - $150,000 per year

    For over 30 years, Gersh Autism has empowered students on the autism spectrum to reach their full potential. Serving individuals aged 5-21 across the U.S. and Puerto Rico, our network of K-12 schools provides personalized education tailored to each student's unique learning style. We offer comprehensive therapeutic services—speech, physical, occupational...

  • HR Client Services Coordinator

    4 days ago

    Hempstead, New York, United States Hofstra University Full time $58,500 - $60,000 per year

    Position DetailsPosition InformationAbout HofstraHofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through...

  • Human Resources Recruiter/Coordinator

    3 days ago

    Hempstead, New York, United States HFC Home Care Agency Full time $94,000 - $97,600 per year

    Job OverviewHome Family Care is seeking his role is essential in supporting various HR functions, including recruitment, employee relations, and compliance with employment labor laws. The ideal candidate will possess strong communication skills and a passion for fostering a positive workplace culture.DutiesAssist in managing employee relations by addressing...

  • Teaching Assistant

    4 days ago

    West Hempstead, New York, United States Gersh Autism Academy Full time $40,000 - $60,000 per year

    For over 30 years, Gersh Autism has empowered students on the autism spectrum to reach their full potential. Serving individuals aged 5-21 across the U.S. and Puerto Rico, our network of K-12 schools provides personalized education tailored to each student's unique learning style. We offer comprehensive therapeutic services—speech, physical, occupational...

  • ITS Procurement Coordinator

    2 days ago

    Hempstead, New York, United States Hofstra University Full time

    Position DetailsPosition InformationAbout HofstraHofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through...

  • Assistant/Associate Professor of Health Administration

    1 day ago

    Hempstead, New York, United States Hofstra University Full time

    QualificationsCandidates must hold a doctoral degree (e.g., PhD, DrPH, DHA , JD, MD) by August 1, 2026, in Health Administration, Public Health, Health Policy, Global Health, Sociomedical Sciences, Epidemiology, Health Care Law or closely related population health disciplines (includes, but are not limited to, Health Economics, Law, Psychology, and Public...