Project Coordinator

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

As a member of the Vanir Owner Advisor Team, the Project Coordinator will be responsible for day-to-day coordination and support.

Essential Duties & Responsibilities: 

• Maintain and organize all incoming project requests from setup through closeout.
• Act as a liaison between the project manager, construction team, clients, and other stakeholders.
• Support Project Managers with project setup, coordination with engineering, permitting, badging control, invoicing, scheduling, outages, and project files and documentation.
• Support Project Managers with project financial tracking, risk matrix, change management and reporting.
• Support configuration management processes between all facilities organizations.
• Communicate project updates, executive presentations and status reports to all parties involved.
• Prepare and maintain project documentation, including contracts, change orders, procurement requests, permits, and inspection reports.
• Coordinate, schedule and facilitates meetings and other communications.
• Support long range and strategic planning by developing and maintaining reporting and portfolio tracking.

Minimum Qualifications:

• Minimum of 3 years' experience in a construction administration, project management and/or engineering support role.
• Strong organizational, time management, and communication abilities, along with problem-solving, attention to detail, and technical proficiency in project management software.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Able to develop, write, and implement work processes and procedures.
• Software: Bluebeam Revu, Procore, Microsoft Project, Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook)

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $85,000-$95,000.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at

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Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records. 

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