Assistant Project Coordinator

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you're empowered to make decisions, find solutions and receive rewards for your hard work. This position will be located in: Phoenix, AZ  Application Deadline: Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active. Job Summary The Assistant Project Coordinator of Strategic Projects provides project coordination skills for managing contractor projects. Aims to learn project management skills for managing projects.  Coordinates the flow of material from the planning phase to the completion of each assigned project.  Coordinates the schedule of jobs being handled, maintains accurate database on current projects, and assures required specifications are met for all jobs in progress. Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures. Obtains orders and provides order entry, expediting, pricing, follow-up, and other value-added services, as required. Responsibilities Essential FunctionsAn apprentice-based position focused on training for managing projects from inception to closure. Support Project Managers with complex projects by assisting with project reports, tracking, submittals, billing issues, returns, PODs/packing slips, delivery issues, project-related communication, and order entry/order revisions.  Coordinates with project team members and stakeholders to ensure timely completion of tasks.  Projects may deal with substations, power transmission, wind and solar energy, data Telco, HV industrial, commercial or residential construction and industrial Assists in coordinating the flow of material from the project award phase to the completion of each assigned project. Skilled in time management -Prioritizing tasks effectively to meet deadlines without sacrificing quality. Ensures quality customer support, through order entry expediting, pricing, billing, submittals, follow-up, returns, weekly project reporting, and other value-added services, as required.  Provides customers with timely follow-up on inquiries and requests as required. Coordinates the schedule of jobs being handled, maintains accurate database on current projects, and assures  Maintains a high level of teamwork and communication in ensuring a balanced workload within the team.  Completes project group job account form with customer information for each project handled. Consistently provides responsive, quality service to our customers.  Actively participates in coordinating, analyzing, and acting upon information and feedback on customer needs, pricing, products, competition, and procedures. Provides assistance in purchasing functions, product evaluations, inventory management, pricing development, and other related services. Responsible for supporting completion of each assigned project.  Coordinates with the Customer Financial Services staff to resolve customer-billing problems resulting from errors in the quotations process, pricing, shipping, delivery or other customer service/credit areas. Non-essential FunctionsResponsibilities may include supporting all or some of the following: product application and support, estimating, procurement, material management, staging, kitting, storage, job site delivery, back hauling and project close out.  May develop quotations for customers within the company profit objectives and guidelines.  May assist with negotiating with vendors for best pricing and best delivery of products to customers and/or jobsites Provides customers with timely follow-up on requests.  Attends training programs, as required.  QualificationsMinimum of a business or trade degree preferred or the equivalent in work experience.  Minimum of two years of prior customer service, quotation or sales experience with strong knowledge of electrical products and utility systems preferred.  Comprehensive knowledge of product lines and applications, alternate product substitutes, and supplier pricing policies preferred.  Strong working knowledge of PC for Windows, Microsoft Office (Excel, Word and PowerPoint), Internet, Email and SAP software preferred. Skills and AbilitiesTechnical ability to understand electrical systems and product applications with prior electrical distribution experience preferred.  Technical ability to read specifications and drawings highly preferred.  Excellent interpersonal, written and verbal communication, reading, and customer service skills are preferred with the ability to effectively plan and organize and work well on a team.  Ability to effectively plan and organize and work well on a team. Excellent customer service skills include being competent, accurate, responsive and engaged. Physical Requirements Frequency at which you would carry/lift in a typical day:Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%Lift from Waist:< than 10 lbs. - Not at all 10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100+ lbs. - Not at all Lift from Floor:< than 10 lbs. - Frequently 10 to 25 lbs. - Frequently 26 to 50 lbs. - Occasionally 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100+ lbs. - Not at all Carried for Distance:< than 10 lbs. - Not at all 10 to 25 lbs. - Not at all 26 to 50 lbs. - Not at all 51 to 75 lbs. - Not at all 75 to 100 lbs. - Not at all 100+ lbs. - Not at all Physical Activity Frequency at which you would do the following in a typical day:Sitting (a continuous period of being seated) - Continuously Standing (for sustained periods of time) - Frequently Walking (moving about on foot to accomplish tasks) - Frequently Bending/stooping (downward and forward) - Frequently Crawling (moving about on hands and knees or hands and feet) - Not at all Climbing/Walking Stairs (ascending or descending) - Frequently Reaching (extending arms in any direction) - Frequently Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally Balancing (maintaining body equilibrium to prevent falling) - Occasionally Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally Grasping (Applying pressure to an object with the fingers and palm) - Continuously Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously Talking (expressing or exchanging ideas by means of the spoken word) - Continuously Driving (the control and operation of a motor vehicle) - Occasionally Desk work (work usually performed at a desk) - Continuously Use of a computer - Continuously Use of a telephone - Frequently Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously Exposure (to adverse weather & temperature conditions) - Occasionally Travel (travel needed to perform job duties) - Occasionally Additional Information This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer's discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.Our HistoryBorder States is a leader in the electrical supply distribution industry with approximately 130 locations in 31 states. Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills. We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries. Border States has a competitive benefit package and is a 100 percent employee-owned company. Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners. We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers. Employee-owners understand their roles in the success of the company and care about customers' needs, which drives our focus on adding value to everything we do. We recognize that not all customers are the same and each has specific requirements. Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others.ValuesAs a Border States employee-owner, you're responsible for living our mission, service philosophy and service standards.Our PurposeWe believe unstoppable businesses shouldn't go it alone. We are owners - of relationships, of outcomes, of every moment these unstoppable businesses need to deliver.Service PhilosophyWe earn customer loyalty and confidence by caring about their needs and adding value to everything we do.Service StandardsBorder States employee-owners are competent, accurate, responsive, and engaged .Your careerJoin an experienced team at one of the largest electrical distributors in the United States. What are you waiting for?Border States has a competitive benefits package which includes but is not limited to:Health, Dental and Vision BenefitsAccident, Critical Illness, Hospital IndemnityFSA & HSAEmployee Stock Ownership Plan (ESOP)Disability Benefits401(k) Retirement PlanLife InsuranceEmployee Assistance ProgramPaid HolidaysPaid Volunteer TimePersonal Leave time and moreBorder States provides bonuses to their employee-owners upon the achievement of branch and company goals.Equal Opportunity For AllIt's not just the law.  It's something  we've believed in since our founding.  We value the diversity of all of our employee-owners and will always be an equal opportunity employer.Drug Free/Smoke Free workplaceEmployment may be contingent on the offered candidate successfully passing one or more of the following pre-employment screenings:Criminal background check (required for all positions)Motor Vehicle Record (MVR) check (required for positions involving driving)Drug testingThe MVR check and drug testing vary by role and will be communicated to the offered candidate during the onboarding process and as applicable.