Executive Assistant

Empowering Businesses. Enabling Success.
At Visual Edge IT, we help organizations nationwide harness the power of technology to work smarter, stay secure, and grow stronger. From managed IT services and cybersecurity to print solutions and document workflow, we deliver innovative, customized strategies that give our clients the edge in an ever-changing business landscape. Our nationwide network combines the personalized service of local teams with the strength and resources of a national leader—ensuring that every client gets both technology that works and people who care.

With more than two decades of experience and a team of skilled technology professionals, we pride ourselves on building partnerships that go beyond service contracts. When you join Visual Edge IT, you become part of a collaborative, solutions-driven culture where your expertise helps shape the future for businesses across the country. Together, we don't just solve technology challenges—we create opportunities for success.

Job Summary
We're seeking a highly organized and proactive
Executive Assistant
to support our executive leadership team. This role is ideal for a resourceful professional who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest standards of confidentiality and professionalism. The Executive Assistant will play a key role in optimizing executive productivity, coordinating key initiatives, and ensuring seamless communication across the organization.

Roles And Responsibilities

• Provide comprehensive support to Visual Edge IT's executive leadership team.
• Manage complex calendars, schedule meetings, and coordinate detailed travel plans and itineraries.
• Serve as a liaison between executives and internal/external stakeholders, including board members, investors, and senior leaders.
• Support communication initiatives by drafting and distributing internal communications.
• Process expense reports, credit card reconciliations, and vendor invoices.
• Plan and coordinate company-wide events, including space rental, hotel and travel arrangements, catering, and transportation logistics.
• Oversee Corporate Facility, office moves, equipment installations, and other internal projects in collaboration with internal and external stakeholders.
• Monitor and maintain office supply and equipment inventory, placing orders as needed.
• Record, distribute, and track meeting action items, ensuring timely follow-up and accountability.
• Assist with administrative and special projects as assigned, providing high-quality documentation, presentations, and reports.
• Other duties as assigned.

Required Skills / Experience

• High School Diploma or GED required; Bachelor's degree preferred.
• Minimum of 5 years of experience supporting C-suite executives in a professional environment.
• Experience supporting board-level activities is highly desirable.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High emotional intelligence and professional judgment, with the ability to handle confidential information discreetly.
• Proven ability to manage multiple priorities and adapt quickly to shifting demands.
• Demonstrated problem-solving skills and meticulous attention to detail.
• Team-oriented, proactive, and capable of anticipating executive needs before they arise.
• Availability outside of standard business hours may occasionally be required.

At Visual Edge IT, We Are Proud To Provide
Work-Life Balance
Visual Edge IT promotes a healthy work-life balance for employees by offering competitive pay, PTO, and nine paid holidays per year. We are always reviewing and finding new ways to support our employees' unique needs.

Career Path
We encourage growth from within Visual Edge IT. We seek outside candidates who are driven that we can nurture along a career path and we hire/promote internally. We also have opportunities to develop talent through training programs.

Insurance Benefits
We offer multiple plans to choose from to fit your individual needs. We offer medical, HSA, dental, vision, short-term disability, long-term disability, voluntary life insurance, employee assistance program, and wellness programs. We provide all of our employees a $50k life insurance policy at no cost to our team members.

401(k)
Visual Edge gives employees access to a 401k program and offers an employer match benefit. Visual Edge IT will match 100% of an employee's contribution up to the first 3% and will provide an additional 50% match on the next 2% of the employee contribution.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.