Manager of Contract Administration

Manager of Contract Administration

Planning and Design Administration - Pennsylvania-Pittsburgh

• Manages contract administration duties as well as the purchasing of equipment and supply services; prepares and reviews contract documentation. Daily review and negotiation of complex contracts. Reviewing agreements to ensure that the terms comply with applicable laws, including Federal regulations and University policies, and do not conflict with pre-existing University obligations.
• Supervises staff, including hiring, performance reviews, and documenting disciplinary actions and other staff administration; manages work schedules and approves timecards; provides professional development opportunities; distributes and reviews work.
• Research contractors and vendors for bids; conducts bid openings in compliance with all policies and procedures; coordinates bid and proposal solicitation processes.
• Ensures equipment, supplies, and other resources are properly purchased and allocated to support all projects and operations.
• Serves as a primary point of contact for all contract and procurement issues including the interpretation of policies, procedures, and regulations.
• Maintains contract database and related records; performs other special projects as needed.

Please review the department website at: Home | Office of Planning, Design and Construction

Job Summary

Manages contract administration duties, purchases equipment and supplies to support all operations and services, and prepares and reviews contract documentation. Conducts bid openings for contractors and vendors and coordinates the bid and proposal solicitation processes. Serves as a primary point of contact for all contract and procurement issues.

Essential Functions

• Manages contract administration duties as well as the purchasing of equipment and supply services; prepares and reviews contract documentation. Daily review and negotiation of complex contracts. Reviewing agreements to ensure that the terms comply with applicable laws, including Federal regulations and University policies, and do not conflict with pre-existing University obligations.
• Supervises staff, including hiring, performance reviews, and documenting disciplinary actions and other staff administration; manages work schedules and approves timecards; provides professional development opportunities; distributes and reviews work.
• Research contractors and vendors for bids; conducts bid openings in compliance with all policies and procedures; coordinates bid and proposal solicitation processes.
• Ensures equipment, supplies, and other resources are properly purchased and allocated to support all projects and operations.
• Serves as a primary point of contact for all contract and procurement issues including the interpretation of policies, procedures, and regulations.
• Maintains contract database and related records; performs other special projects as needed.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category

Full-time regular

Job Classification

Staff.Manager - Contracts Administration & Procurement

Job Family

Finance & Procurement

Job Sub-Family

Procurement & Purchasing

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years of Experience Required

3

Will this position accept substitution in lieu of education or experience?

No

Work Schedule

Monday - Friday, 8:00 am - 4:30 pm

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume

Optional Documents

Not Applicable