payroll administrator

Job Number: 410136

Description

BID/JOB ANNOUNCEMENT

PAYROLL ADMINISTRATOR

CHICAGO DEPARTMENT OF AVIATION

Finance Division

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: B17 $96,588.00/year

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 10/29/2025

Under direction, oversees the preparation and processing of payrolls and related personnel documents in a large City department, and performs related duties as required.

ESSENTIAL DUTIES: Directs staff engaged in the preparation and processing of departmental payrolls, employee paychecks, and attendance and overtime reports. Ensures the accurate update and maintenance of payroll records and related documents. Reviews, approves, and authorizes payroll documents. Apprises departmental managers of pertinent matters related to payroll and salary administration. Advises departmental managers and subordinate staff on procedures and issues related to payrolls, timekeeping procedures, and wage and salary requirements. Directs the timely distribution of employee paychecks. Acts as a liaison between the department and other City departments to ensure the accurate and prompt processing of departmental payrolls and related reports. Assists in the design of data processing procedures to incorporate contractual changes in payroll documents. Directs the collection of data for special payroll-related projects (e.g., charity and bond deductions, optional insurance deductions, scholarship contributions, union dues deductions) Performs other related duties as required.

Location: CDA Payroll, 8420 W. Bryn Mawr, Chicago

Days: Monday thru Friday

Hours: 8:30 AM – 4:30 PM

Additional duties may be required for this position

Candidate(s) selected for hire must pass a background check and a Security Threat Assessment (STA).

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

MINIMUM QUALIFICATIONS: Five years of timekeeping and payroll administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience.

Candidate(s) selected for hire must pass a background check and a Security Threat Assessment (STA).

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected in SENIORITY order and according to the CBA rules. The interviewed NON-Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:

For Information on our salary and title structure visit our classifications website at:

APPLICATION EVALUATION:Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances and The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59pm CDT on 10/29/2025

Job Posting: Oct 16, 2025, 12:00:00 AM | Closing Date (Period for Applying) - External: Oct 29, 2025, 11:59:00 PM

Salary: $96,588.00 annually Pay Basis:Yearly