Front office administrator

6 days ago

Palo Alto, California, United States AppleOne Employment Services Full time

Front Office Administrator to $

**Position Summary:**

The Front Office Administrator serves as the first point of contact for visitors and clients, ensuring a professional and welcoming environment. This role is responsible for managing front desk operations, providing administrative support, and coordinating office activities to maintain smooth day-to-day operations.

**Key Responsibilities:**

**Reception Duties:**

  • Greet and assist visitors, clients, and employees in a courteous and professional manner.
  • Answer, screen, and direct incoming calls promptly.
  • Manage visitor logs and ensure compliance with security protocols.
  • **Administrative Support:**
  • Handle incoming and outgoing mail and deliveries.
  • Maintain office supplies inventory and place orders as needed.
  • Assist with scheduling meetings, booking conference rooms, and coordinating office events.
  • **Office Coordination:**
  • Ensure the front office area is clean, organized, and presentable at all times.
  • Liaise with vendors and service providers for office maintenance.
  • Support HR and management with onboarding activities and documentation.
  • Knowledge of MS Office Suite and Google Docs.
  • **Technology & Systems:**
  • Operate office equipment (printers, scanners, phone systems).
  • Update and maintain contact lists and internal directories.

**Skills & Qualifications:**

  • Strong communication and interpersonal skills.
  • Excellent organizational and multitasking abilities.
  • Proficiency in MS Office Suite (Word, Excel, Outlook).
  • Ability to handle confidential information with discretion.
  • Previous experience in administrative or front desk roles preferred. Ideally 1-3 years.

Personal Attributes--Professional appearance and demeanor.

  • Positive attitude and customer-service orientation.
  • Detail-oriented and proactive problem solver.

Direct Hire-Ask for MaryAnn

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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